Senior Executive Assistant

HonorHealth; Scottsdale (AZ); On-site; USD 65,000 - 90,000; Full time

Job summary

HonorHealth is seeking a Senior Executive Assistant to provide high-level administrative support for assigned executives at the Corporate Administration office in Scottsdale. The role requires autonomous handling of heavy workloads, confidential information, and coordination of complex calendars and travel arrangements.

Responsibilities include preparing materials, managing communications, and supporting board-related activities.

Qualifications

• Associates degree or 2 years' work-related experience required.
• Bachelor's degree preferred.
• 5 years experience in the field required.
• 5+ years experience with at least 1 year lead or supervisory responsibilities preferred.

Responsibilities

• Performs administrative and advanced secretarial duties for assigned executive(s).
• Manages calendar, travel arrangements, and meeting logistics with high confidentiality.
• Screens and responds to correspondence; prepares letters and reports.
• Coordinates major meetings with Board of Directors and executive staff; minutes as needed.
• Supervises and coordinates clerical staff; handles special projects and department budget.

Education

Associates degree

Bachelor's degree

Job description

Senior Executive Assistant# HonorHealth careers## Senior Executive AssistantApply: In-Person: HonorHealth - 8125 N Hayden Rd Scottsdale, AZ 85258: Full time: Posted Yesterday: JR13339**Primary City/State:**HonorHealth - 8125 N Hayden Rd Scottsdale, AZ 85258**Category:**Administrative Support**Shift:**Day**Department:**Corporate AdministrationHonorHealth Corporate Office**Great care starts with great people. (Like you.)**At HonorHealth, you’ll find something special. From humble beginnings in 1927 to one of Arizona’s largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most — caring for the health and well-being of people and communities across the greater Phoenix area.**Responsibilities:**JOB SUMMARY This position performs administrative and advanced secretarial duties for assigned executive(s). Prioritizes and handles heavy work volume and handle routine matters to minimize interruptions and enhance efficiency of assigned executive(s). May handle work on behalf of Board of Directors and related projects. Handles a high level of confidentiality with assigned work. May supervise the work of others. This position requires strong initiative and diplomacy. High level of autonomy. Works under very minimal supervision. ESSENTIAL FUNCTIONS* Assists executive and relieves assigned executives and staff of designated administrative details. Receives telephone calls, makes transfers and takes messages. Screens, sorts, disposes of and replies to incoming correspondence. Prepares letters, memorandum, statistical reports, summaries, and other materials through verbal dictation, knowledge of organizational policy, or other various sources of data and information. Does so with a high level of confidentiality. Coordinates meetings, facility logistics, prepares presentations, distributes materials and takes minutes. Retains various catalog records. Maintains daily appointment calendars; makes travel and lodging arrangements as required. Provides back up coverage to other clerical staff as necessary.* May assist in supervising and coordinating the activities of at least two or more clerical staff support staff. Helps plan, establish and revise work assignments. May help settle employee problems and suggest disciplinary action.* Coordinates major meetings including collection and preparation of discussion and meetings with the Board of Directors, executive staff, and outside individuals. Material is prepared within appropriate timeframes and standards of completeness for each setting as demonstrated by customer feedback and documentation. Coordinates and completes special projects in a timely manner. Appropriately prioritizes all tasks so that deadlines are met with continued focus on quality. Keeps staff apprised of any critical or major situation.* Prepares and monitors the department administrative budget.* Performs other duties as assigned.EDUCATION* Associates or 2 years' work related experience **Required*** Bachelors **Preferred**EXPERIENCE* 5 years experience in the field **Required*** 5 years plus experience in the field or in related area with at least 1 year lead or supervisory work experience. **Preferred**