Executive Assistant, Same Day Ops (R2L)

Amazon; Bellevue (WA); On-site; USD 83,000 - 130,000; Full time

Benefits offered by this job

Sign-on payments and RSUs

Health insurance

401(k) matching

Paid time off

Parental leave

Job summary

Amazon Worldwide Operations (WWO) Rapid Logistics team is seeking an Executive Assistant to support a VP in the WWOps group, delivering high-velocity, discreet support in a fast-paced environment. The role demands impeccable writing, executive presence, and the ability to manage calendars, travel, and events for senior leaders.

You will partner with leaders and other EAs, organize meetings, maintain confidential information, and help drive efficiency while upholding the highest standards of

Qualifications

• 5+ years of senior level leadership support, or 3+ years Amazon experience.
• High school or equivalent diploma.
• Experience with Microsoft Office products and applications.

Responsibilities

• Ensure leaders/teams are prepared for meetings with correct attendees, meeting location, room size, security access, if necessary, printed document copies
• Complex calendar management and scheduling of internal and external meetings
• Manage domestic and international travel
• Manage procurement of items for the team and submit expenses in timely manner
• Assist with or organize team and org wide activities (offsites, roundtables, townhalls, happy hours, etc.)
• Track completion of key deliverables; follow up on open items and projects as needed
• Organize, prioritize and manage time-sensitive, confidential information; ensure any action items are executed
• Work closely with leadership team and other Executive Assistants to provide support to the organization
• Management of team space, including moves and reconfiguration
• Project/program management: Support annual operational planning process, business planning, and performance review cycles.
• Maintain team Wiki pages and shared doc locations

Education

High school diploma

Tools

Microsoft Office

Job description

Description Amazon Worldwide (WW) Operations Rapid Logistics team (R2L) is looking for an especially talented, customer service obsessed, resourceful and self-motivated Executive Assistant to help support a VP office in the WWOps team. You will possess a keen sense of urgency and demonstrate the capacity to execute assignments autonomously with sound judgment. Essential qualities include meticulous attention to detail, ability to respond effectively using exceptional writing and editing proficiency, proven experience in event planning and building mechanisms to create efficiency. This role requires a strong sense of ownership, composure under pressure, customer-centric orientation, and consistent adherence to deadlines. You will have superior organizational and tracking abilities, familiarity with Amazon's internal systems, and agility in rapidly shifting priorities. Of paramount importance is a high degree of integrity and discretion in managing confidential information, coupled with consummate professionalism when interacting with senior stakeholders both internally and externally. This role requires five (5) days a week in office.

Key job responsibilities

• Ensure leaders/teams are prepared for meetings with correct attendees, meeting location, room size, security access, if necessary, printed document copies
• Complex calendar management and scheduling of internal and external meetings
• Manage domestic and international travel
• Manage procurement of items for the team and submit expenses in timely manner
• Assist with or organize team and org wide activities (offsites, roundtables, townhalls, happy hours, etc.)
• Track completion of key deliverables; follow up on open items and projects as needed
• Organize, prioritize and manage time-sensitive, confidential information; ensure any action items are executed
• Work closely with leadership team and other Executive Assistants to provide support to the organization
• Management of team space, including moves and reconfiguration
• Project/program management: Support annual operational planning process, business planning, and performance review cycles.
• Maintain team Wiki pages and shared doc locations

A day in the life

Team Culture

Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee led groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences.

Work/Life Balance

Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work.

Mentorship and Career Growth

Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.

Basic Qualifications

• 5+ years of senior level leadership support, or 3+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications

Preferred Qualifications

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers.

If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location.

Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

• Sign-on payments and restricted stock units (RSUs)
• Health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• Paid time off
• Parental leave

USA, WA, Bellevue - 82,700.00 - 129,800.00 USD annually

Company - Amazon.com Services LLC

Job ID: A10440527