Executive Assistant II, Worldwide Public Sector Operations

Amazon Web Services (AWS); Arlington (VA); On-site; USD 74,200 - 129,800; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Parental leave

Job summary

Amazon Web Services (AWS) is seeking a highly organized Executive Assistant to support its Worldwide Public Sector Operations Team in Arlington, Virginia. The role involves managing complex calendars, coordinating travel, and organizing various team activities. The ideal candidate will have over 5 years of experience in senior leadership support and excellent skills in Microsoft Office. Additionally, the position offers a competitive salary ranging from $74,200 to $129,800 annually along with comprehensive benefits.

Qualifications

• 5+ years of senior level leadership support experience.
• Experience with executive level calendar management.
• Experience with domestic or international travel coordination.

Responsibilities

• Manage complex calendar and scheduling for teams in multiple locations.
• Manage domestic and international travel.
• Organize and execute team activities and events.

Skills

Microsoft Office products

Executive level calendar management

Travel coordination

Job description

Overview

Are you always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team? We are looking for a well-organized and self-motivated Executive Assistant to become part of our Worldwide Public Sector Operations Team here at Amazon Web Services. We are seeking a driven, bright, and motivated individual with a history of high performance to support our organization.

A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders (at and outside Amazon) is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills.

This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple requests across teams. The successful candidate will be trusted to handle confidential and sensitive information, and be able to work professionally with a wide range of people from senior business executives to front line engineers. The ideal candidate will have experience working well in a fast-paced, multi-stakeholder environment, managing ever-shifting calendars; planning and organizing internal and external events, and coordinating travel.

Key responsibilities

• Management of complex calendar and scheduling to support teams in multiple locations
• Manage domestic and international travel
• Manage expense report coordination and submission
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
• Track and help drive completion of key deliverables and follow up on unfinished items
• Act as a liaison for direct reports
• Management of team space, including moves and reconfigurations
• Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
• Document writing, editing, and readiness
• Have fun at work and help others do the same

A day in the life

This role will work closely with both Directors and their respective teams on large scale operation topics such as event management, travel and calendar management, site visits, communications, space planning, and other potential special projects. The successful candidate will complete complex tasks and projects quickly with little to no guidance, be very strong in anticipating the business needs of the leaders, and react with appropriate urgency and action to unanticipated developments or situations.

Basic Qualifications

• Experience with Microsoft Office products and applications
• 5+ years of senior level leadership support experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination

Preferred Qualifications

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency
• Experience with end-to-end project management
• 7+ years of senior level leadership support experience

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

USA, TN, Nashville - 74,200.00 - 129,800.00 USD annually

USA, VA, Arlington - 74,200.00 - 129,800.00 USD annually

Company - Amazon Web Services, Inc.

Job ID: A10406012