Executive Assistant & Sales Ops Coordinator

ProCare Rx; Gainesville (GA); On-site; USD 54,000 - 75,000; Full time

Job summary

ProCare Rx seeks an Executive Administrative Assistant to provide comprehensive support to the PBM President and senior leadership, assist sales operations, and handle routine office functions.

You will coordinate travel, meetings, and communications; manage HubSpot CRM data; assist the sales team with proposals and client engagement; and maintain organized filing and correspondence in Google Suite and Microsoft Office.

Qualifications

• Associate's degree or equivalent professional experience in the industry.
• At least 3 years of administrative support experience.
• Prior experience supporting a sales department is preferred.
• Familiarity with CRM platforms, preferably HubSpot.
• Proficiency in Google Suite and Microsoft Office Suite.
• Strong written and verbal communication skills.
• Demonstrated ability to collaborate effectively in a team-oriented environment to achieve organizational objectives.

Responsibilities

• Coordinate travel logistics and itinerary bookings.
• Arrange travel itineraries and prepare accurate expense reports.
• Schedule, organize, and coordinate meetings and conference calls.
• Welcome clients and visitors in a courteous and highly professional manner.
• Support the sales team with client engagement, proposal generation, basic product demonstrations, and expense tracking.
• Maintain data accuracy within the HubSpot CRM database, and track sales metrics or records.
• Coordinate sales events, as needed.
• Coordinate IT support, company resources, and logistics for sales meetings both on-site and off-site.
• Generate and deliver weekly, monthly, and quarterly pipeline reports for leadership.
• Responsible for background for the main phone line; answer and accurately route calls to the appropriate team members.
• Manage incoming and outgoing mail and packages.
• Respond to general sales department inquiries
• Organize and maintain both physical and digital filing systems with accuracy.
• Other administrative duties as assigned to support leadership and the company.

Skills

CRM (HubSpot)

Google Workspace

Microsoft Office

Written and verbal communication

Team collaboration

Sales support experience

Education

Associate's degree

Tools

HubSpot CRM

Google Suite

Microsoft Office

Job description

ProCare Rx seeks an Executive Administrative Assistant to provide comprehensive support to the PBM President and senior leadership, assist sales operations, and handle routine office functions.

You will coordinate travel, meetings, and communications; manage HubSpot CRM data; assist the sales team with proposals and client engagement; and maintain organized filing and correspondence in Google Suite and Microsoft Office.