Executive Admin & Sales Operations Specialist

Procare-Rx; Gainesville (FL); On-site; USD 52,000 - 78,000; Full time

Job summary

ProCare Rx in Gainesville, FL is seeking an Executive Administrative Assistant to provide comprehensive administrative support to the PBM President and senior leadership. You will coordinate travel, schedule meetings, prepare expense reports, and assist the sales team with proposals and client interactions.

This role requires at least 3 years of administrative experience, familiarity with CRM tools (HubSpot preferred), and strong command of Google Workspace and Microsoft Office.

Qualifications

• Associate’s degree or equivalent professional experience in the industry.
• At least 3 years of administrative support experience.
• Familiarity with CRM platforms, preferably HubSpot.
• Proficiency in Google Suite and Microsoft Office Suite.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate travel logistics and itinerary bookings.
• Arrange travel itineraries and prepare expense reports.
• Schedule, organize, and coordinate meetings and conference calls.
• Welcome clients and visitors in a courteous and professional manner.
• Support the sales team with client engagement, proposals, and expense tracking.
• Maintain data accuracy within HubSpot CRM and track sales metrics.
• Coordinate IT support, resources, and logistics for sales meetings on-site and off-site.
• Generate and deliver weekly, monthly, and quarterly pipeline reports for leadership.
• Manage incoming/outgoing mail and respond to general inquiries.

Skills

Strong written and verbal comms

Team collaboration

Education

Associate’s degree or equivalent professional experience

Tools

HubSpot CRM

Google Suite

Microsoft Office

Job description

ProCare Rx in Gainesville, FL is seeking an Executive Administrative Assistant to provide comprehensive administrative support to the PBM President and senior leadership. You will coordinate travel, schedule meetings, prepare expense reports, and assist the sales team with proposals and client interactions.

This role requires at least 3 years of administrative experience, familiarity with CRM tools (HubSpot preferred), and strong command of Google Workspace and Microsoft Office.