Executive Assistant/Resource Coordinator - Plano Campus

Prestonwood Baptist Church; Plano (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Prestonwood Baptist Church in Plano, TX is seeking an Administrative Assistant for the Music & Worship Ministry. You will support scheduling, communications, invoices, payroll entries, and licensing records while ensuring accurate documentation and compliance.

You will also oversee the Planning Center system, maintain music libraries, coordinate contracts for hired musicians, and assist with budget items. This full-time role requires strong written and verbal communication, basic financial

Qualifications

• Growing relationship with Jesus Christ as Lord and Savior as an active member of PBC.
• A strong passion for music and worship ministry.
• Great oral and written communication and interpersonal skills.
• Understanding of basic financial practices.
• Experience working in a church staff environment.
• Intermediate to advanced computer skills, including Microsoft Office.
• Able to juggle priorities and handle multiple projects.
• Ability to work a Monday – Friday schedule with flexibility for evenings and PBC scheduled events.
• Ability to work at a desk with a computer screen for extended periods of time, occasionally perform physical activities that require moving one’s whole body, such as walking, stooping, lifting, pushing/pulling a cart, and lifting up to 20 pounds without assistance.

Responsibilities

• Assist the Lead Worship Pastor with scheduling, projects, and communication.
• Respond to phone calls, emails, and voicemails.
• Create and process invoices for non-employee players.
• Enter payment details in the PBC Payroll System for employees.
• Submit contract requests for any hired musician who will play at PBC more than three occurrences.
• Generate purchase orders, check requests and other financial related items according to PBC policies.
• Report, track, and update attendance for the instrumental program.
• Serve as administrative support for the Instrumental ministry program – completing weekly newsletter and scheduling of players as needed.
• Manage the digital and physical music libraries; both choral and instrumental (File Maker and Planning Center).
• Administer Planning Center online to include worship volunteer usage and scheduling.
• Manage accurate records and contracts for worship mechanical and sync licenses as well as manage master lease and royalty payments.
• Serve as the central contact for PBC copyright licenses and ensure compliance.
• Oversee all special projects and events as assigned by the Lead Worship Pastor.
• Manage and track all budget-related items pertaining to GOC including, but not limited to, contract requests, purchase orders, check requests, and background checks for all contractors.
• Ensure volunteer screening processes are completed.
• Submit and coordinate any physical maintenance required within Music & Worship.
• Maintain staff time away records within the PBC Payroll System.
• Other duties as assigned

Education

College preferred

Tools

Microsoft Office

Job description

Job Details

Job Location: Plano Campus - Plano, TX 75093

Position Type: Full-Time

Education Level: College Preferred

Job Category: Admin - Clerical

Assist the Prestonwood Baptist Church ("PBC") Lead Worship Pastor to effectively manage the use of the Music & Worship Ministry resources while coordinating and responding to various team members' overall needs.

Responsibilities

• Assist the Lead Worship Pastor with scheduling, projects, and communication
• Respond to phone calls, emails, and voicemails
• Create and process invoices for non-employee players
• Enter payment details in the PBC Payroll System for employees
• Submit contract requests for any hired musician who will play at PBC more than three occurrences
• Generate purchase orders, check requests and other financial related items according to PBC policies
• Report, track, and update attendance for the instrumental program
• Serve as administrative support for the Instrumental ministry program – completing weekly newsletter and scheduling of players as needed
• Manage the digital and physical music libraries; both choral and instrumental (File Maker and Planning Center)
• Administer Planning Center online to include worship volunteer usage and scheduling
• Manage accurate records and contracts for worship mechanical and sync licenses as well as manage master lease and royalty payments
• Serve as the central contact for PBC copyright licenses and ensure compliance
• Oversee all special projects and events as assigned by the Lead Worship Pastor
• Manage and track all budget-related items pertaining to GOC including, but not limited to, contract requests, purchase orders, check requests, and background checks for all contractors
• Ensure volunteer screening processes are completed
• Submit and coordinate any physical maintenance required within Music & Worship
• Maintain staff time away records within the PBC Payroll System
• Other duties as assigned

Qualifications / Requirements

• Growing relationship with Jesus Christ as Lord and Savior as an active member of PBC
• A strong passion for music and worship ministry
• Great oral and written communication and interpersonal skills
• Understanding of basic financial practices
• Experience working in a church staff environment
• Intermediate to advanced computer skills, including Microsoft Office
• Able to juggle priorities and handle multiple projects
• Ability to work a Monday – Friday schedule with flexibility for evenings and PBC scheduled events
• Ability to work at a desk with a computer screen for extended periods of time, occasionally perform physical activities that require moving one’s whole body, such as walking, stooping, lifting, pushing/pulling a cart, and lifting up to 20 pounds without assistance