Executive Assistant, Research

Cedars-Sinai; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Cedars-Sinai Medical Center is seeking an Executive Assistant to provide high-level administrative support, maintain the executive calendar, screen calls, schedule meetings, take minutes, arrange travel, and prepare correspondence and reports.

The role also involves coordinating HR and payroll-related tasks and supporting departmental budgeting; the ideal candidate has strong multitasking, initiative, and prior office administration experience, preferably in an academic or research environment,

Qualifications

• 4 years Progressive responsibility in office administration with a background of customer service.
• Administrative in academic or research environment - preferred.
• Experience with travel support for multiple clients - preferred.
• High School Diploma/GED - minimum.
• Assoc. Degree/College Diploma 2 years College degree in Business, Accounting, Computer Operations & Applications - preferred.

Responsibilities

• Provide executive-level administrative support including maintaining the supervisor's calendar and scheduling.
• Screen calls, schedule meetings, take minutes, arrange travel reservations, and prepare correspondence and reports.
• Coordinate administering human resources, payroll functions and assist with budgeting considerations.

Skills

Office administration

Customer service

Calendar management

Travel coordination

Education

High School Diploma/GED

Associates degree in Business/related

Job description

Job Description

Grow your career at Cedars-Sinai!

Cedars-Sinai Medical Center has been named to the Honor Roll in U.S. News & World Report’s “Best Hospitals 2025-2026” rankings. When you join our team, you’ll gain access to our groundbreaking biomedical research facilities and sophisticated medical education programs. We offer learning programs, tuition reimbursement and performance-improvement projects so you can achieve certifications and degrees while gaining the knowledge and experience needed to advance your career.

We take pride in hiring the best, most hard-working employees. Our dedicated doctors, nurses and staff reflect the culturally and ethnically varied community we serve. They are proof of our dedication to creating a dynamic, inclusive environment that fuels innovation and the gold standard of patient care we strive for.

What will you be doing in this role?

The Executive Assistant provides administrative support at the executive level and coordinates the administrative activities of the office. Demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger Health System in organizing and prioritizing work, establishing procedures and systems and ensuring the orderly and timely flow of business through the office. Maintains supervisor's calendar, screens calls, schedules meetings, takes minutes at meetings, schedules travel reservations, types correspondence and reports; and performs related duties as required. Coordinates/ administers human resource, payroll functions and participates in maintaining departmental budgetary considerations.

Qualifications

Education

• High School Diploma/GED - minimum
• Assoc. Degree/College Diploma 2 years College degree in Business, Accounting, Computer Operations & Applications - preferred

Experience

• 4 years Progressive responsibility in office administration with a background of customer service - minimum
• Administrative in academic or research environment - preferred.
• Experience with handling multiple, dynamic tasks simultaneously - preferred.
• Experience with travel support for multiple clients - preferred.
  

Licenses and Certifications

• No license or certification required

Education

• High School Diploma/GED - minimum
• Assoc. Degree/College Diploma 2 years College degree in Business, Accounting, Computer Operations & Applications - preferred

Experience

• 4 years Progressive responsibility in office administration with a background of customer service - minimum
• Administrative in academic or research environment - preferred.
• Experience with handling multiple, dynamic tasks simultaneously - preferred.
• Experience with travel support for multiple clients - preferred.
  

Licenses and Certifications

• No license or certification required