Department of Medicine Senior Administrative Assistant

Cedars-Sinai; Los Angeles (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Cedars-Sinai Medical Center in Los Angeles is seeking a Pulmonary Senior Administrative Assistant to support the department’s administrative workflow. You will coordinate schedules, prepare itineraries, and handle a range of clerical tasks to keep operations running smoothly.

You’ll format documents, compile data for budgeting, manage inquiries, and assist with expense reports while maintaining filing systems and collaborating with staff to support patient care excellence.

Qualifications

• 2 years of office and administrative experience required.
• Experience managing multiple high-volume calendars preferred.
• Administrative project management experience preferred.
• Strong organizational skills and attention to detail.

Responsibilities

• Schedules appointments and meetings and coordinates travel as needed.
• Researches and responds to inquiries and calls for the department.
• Formats, edits, and proofreads correspondence, memos, and reports.
• Compiles financial and operational data to aid budgeting and workforce planning.
• Distributes information within the department and unit.
• Orders supplies and coordinates equipment maintenance.
• Submits and tracks invoices and reimbursements and expense reports.
• Maintains an internal filing system.
• Supports staff development networks and Kronos editor as needed.

Skills

Appointment scheduling

Documentation formatting/editing

Administrative coordination

Calendar management

Data compilation

Office supplies & equipment

Education

High School Diploma/GED

Bachelor's Degree preferred

Job description

Job Description

Grow your career at Cedars-Sinai!

Cedars-Sinai Medical Center has been named to the Honor Roll in U.S. News & World Report’s “Best Hospitals 2025-2026” rankings. When you join our team, you’ll gain access to our groundbreaking biomedical research facilities and sophisticated medical education programs. We offer learning programs, tuition reimbursement and performance-improvement projects so you can achieve certifications and degrees while gaining the knowledge and experience needed to advance your career.

We take pride in hiring the best, most hard-working employees. Our dedicated doctors, nurses and staff reflect the culturally and ethnically varied community we serve. They are proof of our dedication to creating a dynamic, inclusive environment that fuels innovation and the gold standard of patient care we strive for.

What will you be doing in this role?

The Pulmonary Senior Administrative Assistant performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members by arranging their schedules, appointments and itineraries.

Primary Responsibilities:

• Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.
• Researches and responds to inquiries and calls, may upscale to other levels of the organization as appropriate.
• Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.
• Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.
• Distributes and disseminates information within the department and/or unit.
• Orders supplies and arranges for equipment maintenance.
• Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
• Establishes and maintains an internal filing system.
• May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department or unit.

Qualifications

Educational & Experience Requirements:

• High School Diploma/GED required. Bachelor's Degree preferred.
• Two (2) years of office and administrative experience required.
• Experience managing multiple high-volume calendars preferred.
• Administrative project management experience preferred.