Executive Assistant (Remote Central or West Coast)

veeamsoftware; United States; Remote; USD 90,000 - 120,000; Full time

Benefits offered by this job

Unlimited PTO

Paid holidays

Medical, dental, vision

401(k) with company match

Employee Assistance Program

Job summary

Veeam Software is seeking an experienced Executive Assistant to support our leadership team, managing calendars, travel, and confidential requests across multiple time zones. The ideal candidate combines precision, discretion, and a sense of humor.

You will build strategic partnerships, organize company-wide events, and help executives prioritize initiatives while maintaining high integrity and responsiveness in a fast-paced, high-tech environment.

Qualifications

• Minimum of 8 years supporting high-level executives in the technology industry.
• Highly execution-oriented with a focus on business outcomes, not just tasks.
• Comfortable in ambiguity, but focused on driving clarity and results.

Responsibilities

• Provide support at all levels and develop solutions to enhance team success.
• Coordinate with leadership to plan company-wide events and manage calendars across time zones.
• Manage complex calendars and schedules for senior leadership with diplomacy and discretion.
• Organize and securely handle time-sensitive and confidential information.
• Collaborate across functions and proactively manage travel, expenses, and admin needs.
• Maintain a positive attitude, integrity, and work ethic; support DEI initiatives.
• Help executives prioritize and balance workloads in a fast-paced environment.

Skills

Executive support

High execution focus

Ambiguity management

Calendar management

Tools

Microsoft Office

Job description

Veeam is the Data and AI Trust Company, specializing in helping organizations ensure their data and AI are fully understood, secured, and resilient to enable the acceleration of safe AI at scale. As the market leader in both data resilience and data security posture management, Veeam is built for the convergence of identity, data, security, and AI risk. Headquartered in Seattle with offices in more than 30 countries, Veeam protects over 550,000 customers worldwide, who trust Veeam to keep their businesses running. Join us as we go fearlessly forward together, growing, learning, and making a real impact for some of the world's biggest brands.

About The Role

Are you an experienced Executive Assistant (EA) always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team? Veeam Software is seeking an exceptionally bright, multitasking, and self-motivated individual to partner with members of our leadership team.

This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with Executives is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. A good sense of humor is also a must. Responsibilities for this position include the ability to build strategic proactive business partnerships, to think and plan, and manage time effectively.

What You'll Do

• Provide support at all levels, identify gaps, and develop or implement solutions to enhance team success.
• Proactively coordinate with the leadership team and other EAs to plan and organize company-wide events, activities, and manage calendars.
• Manage complex calendars and schedules for senior leadership across multiple time zones, ensuring diplomacy, professionalism, and discretion always.
• Organize, prioritize, and securely handle time-sensitive and confidential information, ensuring timely action is taken as required.
• Collaborate and communicate across functions within the organization.
• Proactively manage travel logistics, expense reports, and other administrative needs within designated timeframes.
• Maintain a positive attitude, strong integrity, and a solid work ethic in all aspects of the role.
• Prioritize the inclusion, diversity, and equity initiatives for executives.
• Have fun at work and help others to do the same.

What You'll Bring

• Minimum of 8 years supporting high-level executives with the technology industry.
• Highly execution-oriented with a focus on business outcomes, not just assets
• Comfortable in ambiguity, but relentless about driving clarity and results
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

Bonus Skills

• Experience in a fast-paced, high-tech company
• Ability to learn new technologies.
• Excellent interpersonal and time management skills

What you'll get

• Unlimited paid time off, 12 paid holidays including 4 global VeeaMe Days for self-care and 24 paid volunteer hours annually through Veeam Cares
• Paid parental leave: 8 weeks for all parents, 16 weeks for birthing parents
• Medical, dental, and vision coverage starting on your first day
• Mental health support, therapy sessions, and digital wellness tools via our Employee Assistance Program
• 401(k) retirement plan with company matching contributions
• Fertility, adoption, and surrogacy support through Maven, plus paid volunteer time
• AirVet: 24/7 virtual veterinary care at no cost
• Legal services, identity protection, and supplemental health insurance options
• Tax-advantaged spending accounts for healthcare, dependent care, and commuting
• Opportunities to learn and grow through on-demand libraries (LinkedIn Learning, O'Reilly), mentoring, workshops, and learning events like our annual Global Day of Learning

Compensation Transparency

Veeam is committed to pay transparency and equitable compensation. For this role, the compensation range below reflects the expected total target compensation (TTC), inclusive of base pay and a competitive performance-based bonus. For roles with a commission plan, the compensation range represents On Target Earnings (OTE), which includes base salary plus variable commission. When determining compensation, Veeam takes into consideration factors such as experience, education, skills, and geographic zone. Offers are typically made below the midpoint of the range.

In addition to compensation, Veeam provides a comprehensive benefits package, including health coverage, retirement plans, and unlimited time off.

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