Executive Assistant (Remote Central or West Coast)

Veeam Software, Inc.; United States; Remote; USD 86,000 - 144,000; Full time

Benefits offered by this job

Unlimited PTO

12 holidays

Medical/Dental/Vision

401(k) with match

Mental health support

AirVet

Legal services

Job summary

Veeam Software, Inc. seeks an experienced Executive Assistant to support senior leaders from a remote location in the United States.

The role demands exceptional organizational skills, discretion with confidential information, and the ability to anticipate needs and juggle high-priority requests. You will manage calendars across multiple time zones, coordinate leadership activities, plan company-wide events, and handle travel logistics and expenses.

Qualifications

• Minimum 8 years supporting high-level executives in tech.
• Outstanding calendar management across multiple time zones.
• High level of integrity and discretion handling confidential information.

Responsibilities

• Provide support at all levels and develop solutions to enhance team success.
• Coordinate with leadership to plan events and manage calendars.
• Manage complex calendars across multiple time zones with diplomacy and discretion.
• Organize and securely handle time-sensitive information and action items.
• Collaborate across functions and communicate effectively.
• Proactively manage travel logistics and expense reports.

Skills

Executive support

MS Office proficiency

Calendar management

Discretion & confidentiality

Cross-functional collaboration

Job description

Executive Assistant (Remote Central or West Coast)

Remote, United States

Veeam is the Data and AI Trust Company, specializing in helping organizations ensure their data and AI are fully understood, secured, and resilient to enable the acceleration of safe AI at scale. As the market leader in both data resilience and data security posture management, Veeam is built for the convergence of identity, data, security, and AI risk. Headquartered in Seattle with offices in more than 30 countries, Veeam protects over 550,000 customers worldwide, who trust Veeam to keep their businesses running. Join us as we go fearlessly forward together, growing, learning, and making a real impact for some of the world’s biggest brands.

About The Role

Are you an experienced Executive Assistant (EA) always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team? Veeam Software is seeking an exceptionally bright, multitasking, and self-motivated individual to partner with members of our leadership team.

This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with Executives is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. A good sense of humor is also a must. Responsibilities for this position include the ability to build strategic proactive business partnerships, to think and plan, and manage time effectively.

What You’ll Do

• Provide support at all levels, identify gaps, and develop or implement solutions to enhance team success.
• Proactively coordinate with the leadership team and other EAs to plan and organize company-wide events, activities, and manage calendars.
• Manage complex calendars and schedules for senior leadership across multiple time zones, ensuring diplomacy, professionalism, and discretion always.
• Organize, prioritize, and securely handle time-sensitive and confidential information, ensuring timely action is taken as required.
• Collaborate and communicate across functions within the organization.
• Proactively manage travel logistics, expense reports, and other administrative needs within designated timeframes.
• Maintain a positive attitude, strong integrity, and a solid work ethic in all aspects of the role.
• Prioritize the inclusion, diversity, and equity initiatives for executives.
• Have fun at work and help others to do the same.

What You’ll Bring

• Minimum of 8 years supporting high-level executives with the technology industry.
• Highly execution-oriented with a focus on business outcomes, not just assets
• Comfortable in ambiguity, but relentless about driving clarity and results
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

Bonus Skills

• Experience in a fast-paced, high-tech company
• Ability to learn new technologies.
• Excellent interpersonal and time management skills

#LI-TS1 #remote

What you’ll get

• Unlimited paid time off, 12 paid holidays including 4 global VeeaMe Days for self-care and 24 paid volunteer hours annually through Veeam Cares
• Paid parental leave: 8 weeks for all parents, 16 weeks for birthing parents
• Medical, dental, and vision coverage starting on your first day
• Mental health support, therapy sessions, and digital wellness tools via our Employee Assistance Program
• 401(k) retirement plan with company matching contributions
• Fertility, adoption, and surrogacy support through Maven, plus paid volunteer time
• AirVet: 24/7 virtual veterinary care at no cost
• Legal services, identity protection, and supplemental health insurance options
• Tax-advantaged spending accounts for healthcare, dependent care, and commuting
• Opportunities to learn and grow through on-demand libraries (LinkedIn Learning, O’Reilly), mentoring, workshops, and learning events like our annual Global Day of Learning

Compensation Transparency

Veeam is committed to pay transparency and equitable compensation. For this role, the compensation range below reflects the expected total target compensation (TTC), inclusive of base pay and a competitive performance-based bonus. For roles with a commission plan, the compensation range represents On Target Earnings (OTE), which includes base salary plus variable commission. When determining compensation, Veeam takes into consideration factors such as experience, education, skills, and geographic zone. Offers are typically made below the midpoint of the range.

In addition to compensation, Veeam provides a comprehensive benefits package, including health coverage, retirement plans, and unlimited time off.

U.S. Geographic Zones & Compensation Ranges (TTC / OTE)

Zone 1: San Francisco Bay Area, New York City Boroughs

$118,800 - $198,000 USD

Zone 2: Washington, California (excluding San Francisco Bay Area)

$108,900 - $181,500 USD

Zone 3: Texas, Illinois, North Carolina, Colorado, Massachusetts, Pennsylvania, Virginia, Oregon, Nevada, Hawaii, New York (excluding NYC boroughs); Sales roles located in Georgia, Ohio, and Arizona

$99,000 - $165,000 USD

Zone 4: All other US locations

$86,130 - $143,550 USD

Veeam Software is an equal opportunity employer and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law. All your information will be kept confidential.

Personal data collected during the recruitment process will be processed in accordance with our Recruiting Privacy Notice , which explains how your information is collected, used, and handled in connection with hiring activities. By applying for this position, you consent to this processing.

By submitting your application, you confirm that the information provided, including any supporting documents, is complete and accurate to the best of your knowledge. Any misrepresentation, omission, or falsification may result in disqualification from consideration or, if discovered after employment begins, termination of employment.