Executive Assistant Remote - Austin, Texas

Praxent, LLC; Town of Texas (WI); Remote; USD 65,000 - 80,000; Full time

Job summary

Join a forward-thinking digital product agency as a proactive Executive Assistant. This role is not just about support; it's a strategic advantage where you will enhance executive efficiency and operational excellence. Your expertise in managing complex schedules, coordinating travel, and orchestrating events will be vital in ensuring the leadership team can focus on strategic execution. With a commitment to work-life balance and a culture that values your ideas, this position offers a unique opportunity to thrive in a high-performance environment. If you're detail-oriented and ready to make a significant impact, we want to hear from you!

Benefits

Medical, Dental, and Vision Coverage

Wellness Days

Disability Insurance

IRA Retirement Plan with 3% Match

15 Days of PTO

Paid Parental Leave

Healthy Work/Life Balance

Recognition for Company Culture

Qualifications

• Experience managing complex calendars and high-stakes projects.
• Ability to thrive in organized chaos and keep details sharp.
• Strong communication skills for drafting messages and coordinating events.

Responsibilities

• Manage schedules and prioritize emails for the executive team.
• Coordinate complex travel arrangements for senior leaders.
• Lead planning for leadership offsites and industry conferences.

Skills

Executive-Level Support

Organization & Multitasking

Polished Communication

Discretion and Sound Judgment

Proactive Problem Solving

Operational Thinking

Job description

Empower a high-performing leadership team. Keep the engine running. Lead from behind the scenes.

At Praxent, we help clients build powerful digital experiences—and that same level of care, polish, and efficiency starts behind the scenes. We’re looking for a highly professional, proactive, and detail-obsessed Executive Assistant to join our team. This is a role for someone who doesn’t just keep up—they stay two steps ahead.

We’re a digital product agency with a strong point of view: design and engineering should never feel separate from the business. Our leadership team is fast-moving, thoughtful, and relentlessly focused on delivering value to clients—and we’re looking for someone who shares that mindset behind the scenes.

This isn’t just a support role. It’s a strategic advantage. If you’re a top-tier Executive Assistant who wants to be part of a high-trust, high-performance culture, we’d love to talk.

You’ll be the trusted right hand to our leadership team, ensuring they can focus on strategic execution while you keep the operational gears turning smoothly. If you take pride in being the one who sees everything, remembers everything, and keeps the wheels on the bus—you’re exactly who we’re looking for. This role has been categorized as a Remote position. “Remote” employees do not have a permanent corporate office workplace and, instead, work from a physical location of their choice which must be identified to the Company. Because this role involves frequent coordination with partners in Austin, Texas, so working from Austin, Texas or a nearby time zone is preferred.

Your Day to Day

Be the Force Behind Executive Efficiency

Own the rhythm of each day by managing schedules, organizing daily briefings, prioritizing emails, and ensuring follow-through on key initiatives.

Keep the executive team focused and forward-moving by managing their to-do lists and proactively handling information flow.

Drive Project and Operational Excellence

Reconcile invoices, track PTO planning, and ensure accurate billing across projects—your attention to detail supports seamless project execution.

Serve as a linchpin between operations and leadership, keeping initiatives on track and aligned with business goals.

Engineer Smooth and Smart Travel

Coordinate complex travel arrangements and calendars for senior leaders, ensuring each trip runs like clockwork with zero surprises.

Orchestrate Exceptional Events

Lead the planning of leadership offsites and industry conferences from concept to execution—including logistics, materials, meals, and experiences that inspire and energize teams.

Your Qualifications

A Track Record of Executive-Level Support. You’ve successfully partnered with senior leaders, managing complex calendars, priorities, and high-stakes projects with confidence and grace.

Mastery of Organization & Multitasking. You thrive in organized chaos, keeping details sharp, timelines tight, and nothing slipping through the cracks.

Polished and Professional Communication. Whether you’re drafting a message for a VP or coordinating with an event vendor, your communication is clear, confident, and on-brand.

Discretion and Sound Judgment. You handle sensitive information with absolute confidentiality and professionalism—your integrity speaks for itself.

A Sixth Sense for What’s Next. You don’t wait to be asked—you anticipate, act, and solve before a problem becomes one. You're one step ahead, always.

You Think Like an Operator. You care about efficiency, systems, and how things run—because you see the big picture and sweat the small stuff.

What You’ll Love About Us

• Stability. We've been in business for over 20 years.
• Work stays at work. We promote a healthy work/life balance to help ensure you have the time that you need. We encourage no more than a 40 hour work week.
• Great company culture. We’ve been recognized by Texas Monthly, Clutch, Comparably, and more for the quality of our workplace. Feel free to check out our rating on Glassdoor.
• We’re here to empower you. It’s your work and your career. Our management team is here to help you become who you want to be. Not to micromanage you.
• Stay healthy. We offer medical, dental, and vision coverage as well as wellness days. We also provide disability insurance and we even have a wellness program.
• Plan for the future. We don’t want you to work here forever. Save for retirement with an IRA and we’ll match up to 3% every year.
• We value your ideas. At Praxent, our doors are always open. Need help? Come on in. Have a vision for the future of the company? We’d love to hear it.
• Rest and relaxation. Employees enjoy 15 days of PTO, 9 US holidays, 5 wellness days, and a closed office the last week of the year. Employees earn more PTO each year.
• You’re more than an employee, you’re a person. Every co-worker you’ll meet is committed to treating you with respect and kindness. You won’t hear stuff like, “It’s just business.”
• Family values. Praxent provides paid parental leave regardless of parenting type.

The US base salary range for this full-time position is $65,112 - $79,500 + benefits. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

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