Executive Assistant Recruiter Specialist

Airtm; United States; Remote; USD 60,000 - 80,000; Part time

Job summary

An established industry player is seeking a Virtual Assistant – Recruitment Specialist to join their remote team. This unique opportunity allows you to support recruiting efforts across global offices while making a meaningful impact on candidate and client experiences. In a multicultural, fast-paced environment, you will source candidates, coordinate interviews, and maintain client relationships. If you are detail-oriented, possess excellent communication skills, and thrive in a collaborative setting, this role offers the flexibility to work from anywhere in the world while accessing premium tools and a competitive hourly pay.

Benefits

Flexible schedule

100% remote work

Access to premium tools

Collaborative team environment

Qualifications

• Experience in recruitment and/or virtual assistance is essential.
• Familiarity with platforms like Herohunt, Glassdoor, and ATS systems.

Responsibilities

• Source candidates using LinkedIn Recruiter and maintain communication.
• Manage interview scheduling and organize calendar invites.

Skills

Proficient English communication skills

Experience using LinkedIn Recruiter

Ability to manage multiple time zones

Excellent organizational abilities

High level of discretion

Education

Experience in recruitment

Familiarity with platforms like Herohunt

Tools

LinkedIn Recruiter

Intelogos

Glassdoor

Indeed

Job description

Job Description

This is a remote position.

Our client is looking for a Virtual Assistant – Recruitment Specialistto join their remote team and support recruiting efforts across globaloffices in the UK, Portugal, Germany, Netherlands, and Japan. Operatingwithin the executive search and recruitment industry, they’ve steadilyexpanded their reach across continents, becoming a trusted talentpartner to organizations around the globe. This is a unique opportunityto work in a multicultural, fast-paced environment while making ameaningful impact on both candidate and client experiences.

Responsibilities

Candidate Sourcing & Engagement

• Source candidates using LinkedIn Recruiter and other platforms like Herohunt.
• Initiate and maintain professional communication with potential candidates via LinkedIn, email, and messaging tools.
• Build and manage pipelines for diverse roles across multiple industries.

Interview Coordination

• Manage interview scheduling across global time zones.
• Organize calendar invites, set up video conferencing links, and ensure follow-up communications are timely and professional.

Client Acquisition & Support

• Identify new client opportunities and initiate outreach to promote services.
• Maintain open and consistent communication with existing and potential clients to strengthen relationships.

Administrative & Recruitment Support

• Track candidate and client data using Intelogos or similar systems.
• Draft job descriptions, prepare recruitment reports, and support general administrative needs.
• Handle all candidate and client information with strict confidentiality.

Requirements

• Proficient English communication skills (written and verbal).
• Experience using LinkedIn Recruiter for talent sourcing.
• Ability to manage multiple time zones and prioritize tasks effectively.
• Excellent organizational abilities and attention to detail.
• High level of discretion when handling confidential data.

Qualifications

• Experience in recruitment and/or virtual assistance.
• Familiarity with platforms like Herohunt, Glassdoor, Indeed, or similar tools.
• Knowledge of ATS or CRM systems such as Intelogos is an asset.
• Cultural awareness and ability to collaborate with global teams.

Benefits

• Part-time, flexible schedule.
• 100% remote – work from anywhere in the world.
• Competitive hourly pay.
• Access to premium tools including LinkedIn Recruiter and Intelogos.
• Collaborative, globally distributed team environment.