Executive Assistant - Real Estate

Team Architects; St. Louis (MO); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical Insurance

15+ Days PTO

8 Paid Holidays

Paid Sick Leave

Career growth opportunities

Direct exposure to multiple businesses

Job summary

Core Properties is seeking an exceptionally organized Executive Assistant to support our Leadership Team, including two business owners and key finance/transaction roles. You’ll be a strategic partner helping drive multiple growing real estate ventures.

The ideal candidate thrives in a fast-paced environment, handles competing priorities with ease, and embraces new technology and AI tools to improve operations. This is a full-time, on-site role in Missouri.

Qualifications

• Highly organized with exceptional attention to detail.
• Self-motivated and able to work independently.
• Excellent written and verbal communication.
• Comfortable with new tools and AI technologies.

Responsibilities

• Managing executive calendars, communications, and priorities.
• Coordinating real estate transactions and keeping property closings on schedule.
• Working with title companies and ensuring deadlines are met.
• Managing email correspondence and client communications.
• Maintaining and organizing CRM databases and company records.
• Supporting marketing initiatives and tracking lead performance.
• Assisting with social media management across multiple platforms.
• Scheduling meetings, events, travel arrangements, and company functions.
• Preparing reports, presentations, research, and business documents.
• Supporting special projects as needed.

Skills

Organizational skills

Communication

Independent work

Tech-savvy

Problem solving

Job description

Executive Assistant

Salary: $80,000 - $100,000 per year + Benefits

Are you a highly organized, proactive professional who thrives in a fast-paced environment?

Core Properties is seeking an exceptional Executive Assistant to support our Leadership Team, including two business owners, Financial Controller, and Transaction Coordinator. This is not your typical administrative role—you’ll be a key partner helping drive multiple growing businesses within the real estate industry. If you’re someone who loves bringing order to complexity, enjoys solving problems, embraces new technology, and can confidently manage competing priorities, we want to hear from you.

About Core Properties

Core Properties is a dynamic real estate investment company involved in a wide range of residential and commercial real estate ventures. Our businesses include:

• Real Estate Wholesaling
• Residential & Commercial Rentals
• Fix &Flip Renovations
• Project Management
• Property Management
• Distressed Debt Acquisition
• Real Estate Coaching & Consulting

We are passionate about creating win-win solutions for homeowners, investors, and clients while building a company known for integrity, innovation, and personal growth.

What You’ll Do

As Executive Assistant, you’ll play a critical role in keeping our operations running smoothly by:

• Managing executive calendars, communications, and priorities
• Coordinating real estate transactions and keeping property closings on schedule
• Working with title companies and ensuring deadlines are met
• Managing email correspondence and client communications
• Maintaining and organizing CRM databases and company records
• Supporting marketing initiatives and tracking lead performance
• Assisting with social media management across multiple platforms
• Scheduling meetings, events, travel arrangements, and company functions
• Preparing reports, presentations, research, and business documents
• Supporting special projects as needed

What We’re Looking For

The ideal candidate is:

• Able to help keep high performing executives on track
• Highly organized with exceptional attention to detail
• Self-motivated and able to work independently
• Comfortable managing multiple projects simultaneously
• Professional, resourceful, and solutions-oriented
• Excellent at written and verbal communication
• Adaptable and able to thrive in a fast-moving environment
• Tech-savvy and eager to learn new tools, including AI technologies
• Interested in building a long-term career with opportunities for growth

Preferred Qualifications

• 1-3 years of executive, administrative, operations, or business support experience
• Experience with real estate transactions and title companies
• Understanding of social media and marketing fundamentals
• High Proficiency with Microsoft Outlook/Office, Google Workspace, and CRM systems
• Proficiency in AI or willingness to learn & implement into everyday operations
• Valid driver’s license and reliable transportation

Benefits

• $80,000 - $100,000 annual salary
• Medical Insurance
• 15+ Days Paid Time Off
• 8 Paid Holidays
• Paid Sick Leave
• Career growth opportunities
• Direct exposure to multiple successful businesses and leadership teams

Why Join Core Properties?

This is a unique opportunity to work alongside experienced entrepreneurs, gain exposure to multiple areas of real estate investing, and make a direct impact on a rapidly growing organization. If you’re looking for more than just a job and want to be part of a company where your contributions truly matter, we’d love to meet you.