Executive Assistant (PST)

Addison Group; Washington (District of Columbia); Remote; USD 39,000 - 41,000; Part time

Benefits offered by this job

Fully remote work environment

Mission-driven nonprofit support

Potential to extend the assignment

Job summary

Addison Group is hiring a temporary Executive Assistant to support a senior Policy executive in a fully remote, contract role. The position requires independent work, strong calendar management, and the ability to coordinate scheduling and meetings across time zones, especially Pacific Time.

Responsibilities include handling emails, preparing meeting notes, processing expense reports with Finance, and managing priorities.

Qualifications

• 3+ years of administrative or executive support experience, ideally supporting a VP or C-suite leader.
• Strong calendar management, scheduling and organizational skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage executive calendar and coordinate scheduling.
• Review and help organize incoming emails.
• Prepare meeting notes and track follow-up items.
• Process expense reports and coordinate approvals with Finance.
• Proactively manage administrative priorities and anticipate executive needs.

Skills

Calendar management

Executive support

Microsoft Office Suite

Remote work

Attention to detail

Independent work

Tools

Microsoft Office Suite

Job description

Executive Assistant

Industry: Nonprofit

Location (city, state): Fully Remote

Assignment Type: Contract, 3 months with potential to extend

Pay: $28–$30/hr (depending on experience)

Work Schedule: Monday–Friday, 9am–5pm Pacific Time, 35 hours per week

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Our client is a mission-driven nonprofit focused on conservation and environmental impact through collaboration with businesses, landowners and policymakers.

Job Description:

Addison Group is hiring a temporary Executive Assistant to support a senior Policy executive during a period of departmental growth. This role is ideal for an experienced administrative professional who can work independently, anticipate needs and provide high-level executive support in a fully remote environment.

Key Responsibilities:

• Manage executive calendar and coordinate scheduling.
• Review and help organize incoming emails.
• Prepare meeting notes and track follow-up items.
• Process expense reports and coordinate approvals with Finance.
• Proactively manage administrative priorities and anticipate executive needs.

Qualifications:

• 3+ years of administrative or executive support experience, ideally supporting a VP or C-suite leader.
• Strong calendar management, scheduling and organizational skills.
• Proficiency in Microsoft Office Suite.
• Detail-oriented, resourceful and proactive with a solutions-focused mindset.
• Ability to work independently and get up to speed quickly with minimal oversight.
• Previous experience working remotely.
• Comfortable working Pacific Time business hours.
• Nonprofit or conservation industry experience preferred.
• Education preferred but not required.

Additional Details:

• Fully remote opportunity.
• Schedule: 9am–5pm Pacific Time, Monday–Friday.
• 35 hours per week.
• Overtime may be available with supervisor approval.
• Anticipated start date: November 2, 2026.
• Initial 3-month contract with potential for extension.
• Interview process: One 30-minute virtual interview.

Perks:

• Opportunity to support executive leadership at a mission-driven nonprofit.
• Potential to extend the assignment as the team grows.
• Fully remote work environment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.