Executive Assistant & Protocol Lead to the President

UT Tyler; San Antonio (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

The Senior Administrative Officer at UT San Antonio provides executive-level support to the President, First Lady, and Director of Special Events & Protocol. This role handles a broad range of confidential tasks, from correspondence and briefing materials to coordinating high-priority meetings and presidential engagements.

Key responsibilities include managing calendars, coordinating communications with stakeholders, and supporting special projects in alignment with institutional priorities and

Qualifications

• Bachelor's Degree in a related field and five years of related work experience.
• Ability to maintain the security and integrity of UT San Antonio and its infrastructure as required.
• Preferred experience supporting a University President or executive leadership in higher education.

Responsibilities

• Provide executive-level administrative support to the University President, First Lady, and Director of Special Events & Protocol.
• Manage complex executive calendars, high-priority meetings, and communications with internal and external stakeholders.
• Draft, review, edit, and coordinate letters, reports, and briefing materials for executive leadership.
• Coordinate executive meetings, events, agendas, and follow-up actions for presidential engagements.
• Support presidential initiatives by tracking milestones and ensuring timely deliverables.
• Assist with protocol functions, dignitary visits, and ceremonial university events.

Skills

Microsoft Office Suite

Documentation & Records Management

Call Management

Calendar Management

Customer Service Management

Database Management

Business Process Improvement

Confidentiality

Education

Bachelor's Degree in a related field

Job description

The Senior Administrative Officer at UT San Antonio provides executive-level support to the President, First Lady, and Director of Special Events & Protocol. This role handles a broad range of confidential tasks, from correspondence and briefing materials to coordinating high-priority meetings and presidential engagements.

Key responsibilities include managing calendars, coordinating communications with stakeholders, and supporting special projects in alignment with institutional priorities and