Executive Assistant & Projects Lead

Pronghorn; Austin (TX); On-site; USD 75,000 - 95,000; Full time

Job summary

Pronghorn, Austin-based spirits partner, seeks an Executive Assistant & Project Manager to join as the CEO/COO's right hand and cross‑department glue. The role leans on strong data handling, spreadsheets, and proactive project oversight.

You will build systems, manage multiple projects, coordinate across teams, and ensure timely execution of strategic initiatives while maintaining meticulous attention to detail. Experience in fast-moving startups and advanced Excel skills are highly valued.

Qualifications

• 4+ years in an Executive Assistant, Chief of Staff, Operations, or Events role, ideally in a fast-moving small business or startup environment.
• Advanced Excel skills — comfortable building and maintaining complex, multi-tab workbooks that multiple teams rely on.
• Exceptional organizational instincts; a natural system-builder who brings order to moving pieces.
• A true "master of follow-up" — nothing falls through the cracks on your watch.
• Strong multitasker who can hold multiple workstreams simultaneously without losing quality.

Responsibilities

• Provide day-to-day support to the CEO and COO across departments.
• Create systems to manage multiple projects and track progress.
• Maintain inventory of promotional materials for markets and agencies.
• Coordinate training sessions with tasting companies nationwide.
• Analyze monthly performance across tasting partners.
• Ensure product readiness with the sales team before tastings.
• Track master depletion data and present to the executive team.
• Lead cross-functional meetings and capture actionable recaps.
• Assist with HR policies and quarterly performance reviews.
• Own design, printing, and collateral requests for the sales team.
• Plan events, tastings, and activations, including trade shows.
• Build master Excel trackers consolidating data across teams.

Skills

Organizational skills

Follow-up mastery

Multitasking

Clear communication

Travel flexibility

Tools

Excel

Job description

Pronghorn, Austin-based spirits partner, seeks an Executive Assistant & Project Manager to join as the CEO/COO's right hand and cross‑department glue. The role leans on strong data handling, spreadsheets, and proactive project oversight.

You will build systems, manage multiple projects, coordinate across teams, and ensure timely execution of strategic initiatives while maintaining meticulous attention to detail. Experience in fast-moving startups and advanced Excel skills are highly valued.