Executive Assistant & Projects Coordinator (Princeton, NJ)

Carney, Sandoe & Associates; Princeton (NJ); On-site; USD 60,000 - 80,000; Full time

Job summary

Carney Sandoe & Associates, a reputable education recruitment organization, is partnering with a private school in Princeton, New Jersey to identify their next Executive Assistant. The role supports cross-department collaboration and confidential communications within the Rector’s office and with senior leadership.

Key duties include coordinating Finance, Operations, IT, HR, and Board initiatives, managing multiple projects, drafting communications, and maintaining meticulous documentation.

Qualifications

• Experience in administrative support or equivalent.
• Experience in administrative and/or project coordination; familiarity with HR/Finance a plus.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Proficiency in Microsoft Office; experience with project-tracking tools.
• Exceptional organizational skills, attention to detail, and problem-solving abilities.
• Ability to maintain confidentiality and exercise sound judgement.
• Ability to engage effectively with all levels of staff and maintain professional relationships across departments.

Responsibilities

• Handle sensitive communication and correspondence with professionalism and confidentiality.
• Support communication within and outside the department and with offices such as the Rector’s.
• In collaboration with the Vice Rector, assist in the coordination of Finance, Operations, IT, and Board of Trustee initiatives.
• In collaboration with the CBO, support planning, organization, and execution of special projects across HR, Campus Safety, and Business Operations.
• Develop and maintain project plans and schedules; track progress and deliverables to ensure timelines are met.
• Coordinate project meetings, including scheduling, preparing agendas, and tracking action items.
• Prepare status reports, collect data, and assist in research and analysis to support operational decisions and resource allocation.
• Monitor project metrics and support process improvement efforts.
• Organize and maintain project files and compliance documentation.
• Draft and edit project communications, reports, and presentations for leadership and cross-departmental use.
• Record meeting minutes and document project action plans and deliverables.
• Facilitate cross-functional communication between departments to ensure alignment on shared initiatives.

Skills

Verbal communication

Written communication

Multitasking

Organizational skills

Confidentiality

Tools

Microsoft Office Suite

Smartsheet

Asana

Job description

Carney Sandoe & Associates, a reputable education recruitment organization, is partnering with a private school in Princeton, New Jersey to identify their next Executive Assistant. The role supports cross-department collaboration and confidential communications within the Rector’s office and with senior leadership.

Key duties include coordinating Finance, Operations, IT, HR, and Board initiatives, managing multiple projects, drafting communications, and maintaining meticulous documentation.