Executive Admin Specialist, Facilities & Capital Projects

Princeton University

Princeton (NJ)

On-site

USD 70,000 - 80,000

Full time

4 days ago

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Job summary

Princeton University is seeking an Administrative Assistant reporting to the Associate Vice President for Capital Projects within the Facilities Organization. The role provides reception, calendar management, travel coordination, and filing support to advance the Capital Plan.

The ideal candidate has an associate degree, at least five years’ related experience, strong Microsoft Office and Adobe Creative Suite skills, excellent communication, discretion, and the ability to collaborate with campus

Qualifications

Associate degree and at least 5 years’ experience in a related role.
Ability to prioritize and coordinate multiple projects in a demanding environment.
Proficiency in Microsoft Office Suite, Outlook, and Adobe Creative Suite (Acrobat and Photoshop).
Highly organized with discretion handling sensitive information.
Excellent written and verbal communication with staff, faculty, students, and campus partners.
Adaptable to changing priorities; collaborative across Facilities and campus partners.

Responsibilities

General Office Administration: reception, calendar management, travel arrangements, and filing.
Events Management: organize meetings and coordinate logistics for training sessions and campus events.
Special Projects: assist with process development and serve as back-up to senior admins.
May represent OCP on committees and support strategy governance initiatives.