Executive Assistant - Project Manager

Sophie Society Co.; United States; Remote; USD 40,000 - 70,000; Full time

Job summary

Sophie Society Co. recherche un(e) Assistant(e) Exécutif/Manager de Projet pour rejoindre une équipe dynamique à distance. Ce rôle exige une personne organisée et proactive qui excelle dans la gestion des tâches et la communication au sein d'une équipe. Les candidates doivent être expérimentées avec ClickUp ou des outils similaires et prêtes à relever le défi. Avec un emploi flexible et des collègues collaboratifs, cette opportunité promet d'être enrichissante.

Benefits

100% remote

Flexible hours

Part-time or full-time options

Paid yearly company retreat

Supportive team environment

Qualifications

• Proactif avec une forte capacité d'organisation.
• Compétences en communication écrite et orale claires.
• Capacité à gérer plusieurs priorités efficacement.

Responsibilities

• Gérer le calendrier de l'équipe et coordonner les réunions.
• Assurer le suivi des projets à l'aide de ClickUp.
• Faciliter la communication d'équipe via Slack.

Skills

Self-starter

Organizational skills

Clear communication

Multitasking

Team player

Experience with ClickUp

Tools

ClickUp

Job description

We’re looking for a proactive, detail-loving Executive Assistant / Project Manager to join our remote team. In this role, you’ll be the right hand to leadership and the glue that helps keep projects, communication, and operations flowing smoothly. If you thrive in fast-paced environments, are obsessed with productivity tools (yes, we’re big fans of ClickUp), and enjoy making systems better - you’ll fit right in.

What You’ll Do:

• Calendar Management: Own the team’s schedule like a pro. Coordinate meetings, avoid double-bookings, and keep our days running smoothly.

• Task & Project Management: Keep projects on track using ClickUp. Prioritize tasks, set deadlines, follow up, and help the team stay focused and productive.

• Workflow Wizardry: Build out automations, clean up task tags, optimize views — basically, help us get the most out of our tools.

• Team Communication: Be the go-to person for reminders, updates, and nudges on Slack. You’ll help the right info reach the right people at the right time.

• Proactive Support: Think ahead, spot problems before they happen, and offer solutions that make everyone’s workday easier.

• Project Oversight: Help keep an eye on timelines and deliverables, making sure nothing slips through the cracks.

We’re Looking For Someone Who Is:

• A self-starter who doesn’t wait around for direction. You take initiative and get things done.

• Ridiculously organized — color-coded task lists and perfectly filtered views bring you joy.

• A clear communicator — you write and speak with confidence, clarity, and a friendly tone.

• Experienced with ClickUpor similar project management tools. You know how to navigate tags, statuses, automations, and more.

• A skilled multitasker who can juggle different priorities while staying calm and focused.

• A true team playerwho's approachable, helpful, and happy to jump in wherever needed.

Perks & Details:

• 100% remote

• Flexible hours that fit your lifestyle

• Part-time or full-time options (let’s talk about what works best)

• A supportive, ambitious team that values great communication and great vibes

• Paid yearly company retreat

• An immediate start — we're ready when you are!

Compensation is based on your experience and expertise.

If you get excited about tidy task boards, love helping people stay on track, and want to play a key role in a growing, fast-moving team — we can’t wait to meet you.

Apply now and let’s make some project magic together!