Executive Assistant & Project Coordinator: Director Support

Kelly; Plymouth (MI); On-site; USD 69,000 - 84,000; Full time

Benefits offered by this job

Paid holidays

Sick time

Transit spending account

Hybrid work after onboarding

Job summary

Kelly is seeking an Executive Assistant / Project Coordinator to provide high‑level administrative and project support to the Director in Plymouth, MI. This 1–2 year contract offers on-site work initially with potential for hybrid flexibility and a schedule Monday–Friday, 7:30 AM–4:30 PM EST/CST.

You will manage the Director's calendar, prepare agendas, track follow-ups, collect KPI data, and coordinate cross‑functional projects and travel.

Qualifications

• Bachelor's degree or equivalent combination of education and professional experience.
• 3+ years of executive administrative, project coordination, or comparable experience.
• Strong organizational and prioritization skills with the ability to manage multiple competing priorities.
• Demonstrated ability to work independently with minimal supervision.
• Excellent verbal and written communication skills.
• Strong follow-up and project/task management abilities.
• Comfortable communicating with executives, managers, engineers, customers, vendors, and cross-functional teams.
• Strong judgment and business logic when determining priorities and resolving competing demands.
• Ability to confidently communicate expectations and follow through with teams.
• Proficiency with Microsoft Word, Outlook, Excel, and PowerPoint.
• Experience with SAP is a plus, but training can be provided.
• Experience in engineering, automotive, medical, aerospace, manufacturing, or another technical environment is highly preferred.
• Spanish or German language skills are a plus.
• Valid driver's license and ability to travel as needed.

Responsibilities

• Manage and coordinate the Director's calendar, meetings, travel, and competing priorities.
• Prepare meeting agendas, take detailed notes, identify action items, and ensure appropriate follow‑up.
• Communicate the Director's priorities and direction to supervisors, teams, and other departments.
• Track open issues, projects, and commitments using a comprehensive follow‑up system.
• Collect and prepare weekly KPI data, project updates, and management reports.
• Coordinate customer meetings, site visits, strategy sessions, and visitor arrangements.
• Serve as a liaison between Technical Services, engineering and other departments.
• Coordinate escalation meetings requiring Director involvement.
• Help assign and distribute workload based on meeting outcomes and priorities.
• Coordinate travel arrangements, including working with travel vendors and balancing complex calendars.
• Support vendor coordination, quotes, purchasing, invoicing, and accounting related to service infrastructure.
• Manage service fleet‑related administrative responsibilities, including coordinating vehicle maintenance, cleaning, and staging.
• Support new process introductions and projects related to office and organizational development.
• Research information and prepare materials needed to support business decisions.
• Learn the company products, department structures, and corporate processes to effectively support the Director and team.
• Provide additional administrative and project support as needed.

Skills

Organizational skills

Project coordination

Communication

Independence

Education

Bachelor's degree or equivalent

Tools

SAP

MS Office

Job description

Kelly is seeking an Executive Assistant / Project Coordinator to provide high‑level administrative and project support to the Director in Plymouth, MI. This 1–2 year contract offers on-site work initially with potential for hybrid flexibility and a schedule Monday–Friday, 7:30 AM–4:30 PM EST/CST.

You will manage the Director's calendar, prepare agendas, track follow-ups, collect KPI data, and coordinate cross‑functional projects and travel.