Executive Assistant & Project Coordinator

JCI Empresarios La Paz; San Jose (CA); On-site; USD 43,000 - 50,000; Full time

Benefits offered by this job

Medical and dental plans

401K match

Paid holidays

Vacation time

Job summary

MACLA/Movimiento de Arte y Cultura Latino Americana in San Jose, CA is seeking an Executive Assistant to support the Executive Director, Board, and Fund Development team. This is a full-time, in-person role (40 hours/week) reporting to the Executive Director.

The position involves high-level administrative support, hospitality for meetings/events, donor database updates, project management, and marketing coordination. A professional, organized, proactive candidate is preferred.

Qualifications

• Associate’s degree or equivalent experience (per the job description).
• Demonstrated ability to manage record-keeping systems and meet deadlines in a fast-paced environment.

Responsibilities

• Executive and Administrative Support: manage scheduling, travel, prepare letters, memos, presentations, and correspondence for the Executive Director and Fund Development Team.
• Fund Development Support: lead Salesforce data entry, donor engagement logistics, events, and donor communications.
• Marketing Point of Contact: coordinate with external marketing/graphic design firm and draft newsletter content.

Job description

MACLA/Movimiento de Arte y Cultura Latino Americana in San Jose, CA is seeking an Executive Assistant to support the Executive Director, Board, and Fund Development team. This is a full-time, in-person role (40 hours/week) reporting to the Executive Director.

The position involves high-level administrative support, hospitality for meetings/events, donor database updates, project management, and marketing coordination. A professional, organized, proactive candidate is preferred.