Executive Assistant for Leadership & Donor Programs

MACLA/Movimiento de Arte y Cultura Latino Americana; San Jose (CA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Employer-paid health insurance

Employer-paid dental insurance

401K matching

Paid holidays

Vacation and sick time

Professional development and wellness

Job summary

MACLA/Movimiento de Arte y Cultura Latino Americana seeks a detail-oriented Executive Assistant to support the Executive Director, Board and Fund Development team in a dynamic, in-person role in downtown San Jose, CA.

This non-exempt, full-time position involves managing high-level communications, meeting logistics, donor records in Salesforce, and coordinating marketing efforts and events. Ideal candidates are professional, organized, and able to grow with MACLA.

Qualifications

• Associate’s degree or equivalent experience as defined by a combination of schooling, training, and/or work experience on a year-by-year basis.
• Demonstrated ability to manage record-keeping systems and attain deadlines in a fast-paced working environment.

Responsibilities

• Manage scheduling and travel arrangements for the Executive Director and Fund Development Team as needed.
• Prepare letters, memos, presentations, and other correspondence needed by the Executive Director for the organization, Board, donors, funders, clients, etc.
• Project management for special initiatives and hospitality for meetings and events.
• Oversee marketing and donor data updates in Salesforce and related systems.

Skills

MS Office

Adobe/Canva

DocuSign

Salesforce/CRM

Board support

Discretion

Multi-tasking

Verbal & written communication

Spanish (bilingual) a plus

Education

Associate degree or equivalent

Tools

Salesforce CRM

Job description

MACLA/Movimiento de Arte y Cultura Latino Americana seeks a detail-oriented Executive Assistant to support the Executive Director, Board and Fund Development team in a dynamic, in-person role in downtown San Jose, CA.

This non-exempt, full-time position involves managing high-level communications, meeting logistics, donor records in Salesforce, and coordinating marketing efforts and events. Ideal candidates are professional, organized, and able to grow with MACLA.