Executive Assistant & Project Coordinator

City of Cleveland; Cleveland (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

The City of Cleveland is seeking a full-time Assistant Administrator to support the Interim Director of the Mayor’s Office of Prevention, Intervention and Opportunity and the Chief of Community Services. Responsibilities include scheduling, meeting preparation, travel, and project support, with back-up duties for the Fiscal Manager.

Candidates should have a Bachelor’s degree (or equivalent), 4+ years of government or private sector admin experience, and strong proficiency in Microsoft Office.

Qualifications

• Bachelor’s Degree preferred in Business Administration or related field.
• Four years of full-time paid experience in office administration or executive support in government or private industry required.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and related tools.
• Ability to prepare complex reports, correspondence, and presentations with attention to detail.
• Strong written and verbal communication and confidentiality in handling sensitive information.

Responsibilities

• Provide administrative support to the Interim Director and Chief of Community Services.
• Coordinate scheduling, meetings, meetings logistics, travel, and event support.
• Back-up for the Fiscal Manager including payroll and purchasing tasks.
• Prepare and coordinate program research, communications, and marketing support.
• Organize and manage high-level communications between leadership, staff, departments, and external stakeholders.

Skills

Office software proficiency

Communication skills

Organization skills

Confidentiality

Independent judgment

Education

Bachelor’s Degree in Business Administration or Public Administration

Tools

Microsoft Office Suite

Project management software

Job description

The City of Cleveland is seeking a full-time Assistant Administrator to support the Interim Director of the Mayor’s Office of Prevention, Intervention and Opportunity and the Chief of Community Services. Responsibilities include scheduling, meeting preparation, travel, and project support, with back-up duties for the Fiscal Manager.

Candidates should have a Bachelor’s degree (or equivalent), 4+ years of government or private sector admin experience, and strong proficiency in Microsoft Office.