Executive Admin & Project Coordinator (Government)

City of Cleveland, OH; Cleveland (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

City of Cleveland, Ohio is seeking a full-time Assistant Administrator to support the Interim Director of the Mayor’s Office of Prevention, Intervention and Opportunity and the Chief of Community Services. Responsibilities include scheduling, meeting and travel preparation, and backup for fiscal tasks.

The role tracks projects and supports communications and outreach while handling confidential information.

Qualifications

• Bachelor’s Degree in Business Administration, Public Administration, or closely related field preferred.
• Four years of full-time paid experience in office administration or similar role in government or private industry required.
• Any equivalent combination of education, training, and experience may substitute for the required experience on a year-for-year basis.
• Advanced proficiency in office software and systems (Microsoft Office Suite: Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to prepare complex reports, correspondence, and presentations.
• Strong organizational, written, and verbal communication skills with attention to detail and confidentiality.
• Ability to exercise independent judgment, prioritize assignments, and coordinate multiple tasks or projects.

Responsibilities

• Organize in-person and virtual meetings and convenings.
• Manage event logistics and staff to ensure smooth operations and positive attendee experiences.
• Prepare and distribute meeting materials, create surveys, and manage responses.
• Operate online project management systems for programs and partnerships.
• Draft communications and marketing materials.
• Coordinate travel plans with the Fiscal Manager.
• Collaborate with finance and operations teams and with aging and community relations counterparts.

Skills

Office software proficiency

Complex reports/ presentations

Organizational skills

Independent judgment

Communication skills

Education

Bachelor’s degree in Business/ Public Admin

Tools

Microsoft Office Suite

Job description

City of Cleveland, Ohio is seeking a full-time Assistant Administrator to support the Interim Director of the Mayor’s Office of Prevention, Intervention and Opportunity and the Chief of Community Services. Responsibilities include scheduling, meeting and travel preparation, and backup for fiscal tasks.

The role tracks projects and supports communications and outreach while handling confidential information.