Executive Assistant – Production & Operations (On-site)

FOX News Channel; Los Angeles (CA); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical/dental/vision

401(k) plan

Paid time off

Job summary

FOX Entertainment’s Fox Alternative Entertainment team seeks an Executive Assistant to provide administrative support for senior executives and assist with production-related duties. On-site attendance four days per week is required in Los Angeles.

The role requires a Bachelor’s degree and 1+ year experience as a Production Coordinator or Executive Assistant, with strong organization, communication, budgeting, and office-software proficiency.

Qualifications

• Bachelor's degree in Film/Television, Business Administration, or related field.
• 1+ years of experience as a Production Coordinator or Executive Assistant.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Strong verbal and written communication and a professional demeanor.
• Attention to detail and ability to work independently in a fast-paced environment.
• Interest in television production and growth mindset.
• Proficiency in Microsoft Office, Google Docs/Sheets/Slides, and PowerPoint.
• Ability to interpret budgets and financial reports and handle confidential information.

Responsibilities

• Manage SVP and VP schedules and calendars with priority on milestones.
• Oversee facilities and office needs as directed.
• Coordinate meetings, send reminders and track action items.
• Record and track minutes for executive meetings.
• Keep accurate records and ensure production documents are filed correctly.
• Maintain production calendars for all projects in production.
• Assist in creating production documents, wrap binders and show files.
• Provide budgeting support and track expenses for development projects.
• Coordinate development run-throughs and provide onsite support for LA projects.
• Sort and store production materials including confidential information.
• Assist with asset and delivery management in BOX/SeeView systems.
• Support onboarding of new personnel with seating, badges, parking, IT access.
• Oversee production asset lists and ensure items are tracked.
• Provide travel arrangements and handle calls as needed.
• Maintain studio database tracking dates from greenlight to delivery.

Skills

Organizational skills

Communication skills

Attention to detail

Independent worker

Problem solving

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

PowerPoint

Job description

FOX Entertainment’s Fox Alternative Entertainment team seeks an Executive Assistant to provide administrative support for senior executives and assist with production-related duties. On-site attendance four days per week is required in Los Angeles.

The role requires a Bachelor’s degree and 1+ year experience as a Production Coordinator or Executive Assistant, with strong organization, communication, budgeting, and office-software proficiency.