Senior Executive Assistant

Enboarder; San Francisco (CA); Sur place; USD 120 000 - 180 000; Plein temps

Résumé du poste

Enboarder in San Francisco seeks a Senior Executive Assistant to partner with C‑Staff, protecting executive capacity and orchestrating global logistics in a fast‑growing, $50B+ enterprise environment.

This role requires proactive gatekeeping, strategic calendar architecture, cross‑functional collaboration, and discreet handling of confidential initiatives, with an on‑site presence of 3+ days per week.

Qualifications

• 10+ years of administrative experience, with at least 5+ years directly supporting C‑Suite executives.
• Experience in enterprise tech or Fortune 100 scale environments.
• Proven ability to collaborate across a matrixed network of executive assistants.
• Master-level calendar management for hyper-dense, multi‑time‑zone schedules.
• Discretion handling confidential data and executive communications.

Responsabilités

• Architect and defend the executive calendar, aligning time with quarterly objectives and OKRs.
• Gatekeep meeting requests, triage urgency, and prep materials 24–48 hours in advance.
• Coordinate with C‑Suite EAs for cross‑functional leadership meetings, All‑Hands and QBRs.
• Plan and manage complex domestic and international travel, visas, and logistics.
• Provide on‑site support for critical events and handle sensitive information discreetly.

Connaissances

Executive Support

C-Suite coordination

Calendar management

Global travel planning

Stakeholder management

Outils

Google Workspace

Slack

Zoom/Webex

Salesforce

Quip

Tableau

Description du poste

Role Overview

We are seeking an elite, highly proactive Senior Executive Assistant to serve as a strategic partner to our C-Staff leadership. In a high-velocity enterprise ($50B+ revenue environment), your core mission is to act as an operational multiplier: architecting the executive’s time, managing complex global logistics, maintaining absolute discretion, and orchestrating seamless collaboration across our global executive administrative network.

You are not just managing a schedule—you are safeguarding executive capacity, predicting friction before it happens, and driving alignment across key internal and external stakeholders.

Core Responsibilities

Strategic Calendar Architecture & Executive Time Defense

• Calendar Optimization: Design, audit, and aggressively protect the executive’s schedule, aligning daily time allocation directly with core quarterly business objectives, OKRs, and strategic priorities.
• Proactive Gatekeeping: Act as the strategic filter for incoming meeting requests, triaging priority, context, and urgency to preserve deep-work focus blocks.
• Meeting Preparation: Ensure the executive is 100% prepared for every engagement by sourcing pre-reads, agendas, and briefing materials 24–48 hours in advance.

Executive EA Network & Cross-Functional Collaboration

• C-Suite Peer Alignment: Work in tight lockstep with peer EAs across the C-Staff to seamlessly coordinate cross-functional leadership meetings, All-Hands, and Quarterly Business Reviews (QBRs).
• High-Trust Communication: Serve as a trusted, highly professional liaison between the executive, direct reports, board members, key enterprise customers, and external partners.
• Action-Item Accountability: Attend key operational meetings when required to track decisions, summarize action items, and drive follow-through across senior team members.

Complex Global Travel & Logistics

• Multi-Leg Itinerary Management: End-to-end planning of complex international and domestic travel, including visa/passport logistics, global entry protocols, multi-time-zone synchronization, and ground transport.
• Real-Time Agility: Monitor global travel disruptions proactively, providing 24/7 contingency solutions and rapid itinerary adjustments on the fly.

High-Stakes Discretion & Project Leadership

• Confidentiality: Handle ultra-sensitive corporate communications, personnel matters, organizational restructures, and strategic business initiatives with absolute discretion and integrity.
• Executive Event Ownership: Lead end-to-end planning for executive leadership retreats, customer advisory boards, offsites, and key networking events.
• Adaptive On-Site Support: Maintain an active physical presence in the office (3+ days per week), scaling up in-person coverage to match critical C-staff meetings, board visits, quarterly business reviews, or executive offsites as needed.

Minimum Requirements

• In-Office Presence: Must be located in a designated hub and willing to work in-office a minimum of 3 days per week, with flexibility for additional on-site days as dictated by executive schedule, C-staff events, or operational needs.
• Experience: 10+ years of administrative experience, with at least 5+ years directly supporting C-Suite, EVP, or C-1 Executives within an enterprise tech or Fortune 100 company ($10B+ revenue scale).
• Proven EA Team Collaboration: Demonstrated track record of collaborating effectively within a matrixed network of high-performing executive assistants supporting C-staff.
• Expert Calendar Strategy: Master-level ability to manage hyper-dense, rapidly changing, multi-time-zone calendars.
• Global Travel Expertise: Deep expertise in planning complex international travel itineraries and navigating international travel protocols.
• Technical Proficiency: Mastery of Google Workspace (Gmail, Docs, Sheets, Drive), Slack, Zoom/Webex, and enterprise tools (Salesforce, Quip, Tableau preferred).
• Discretion: Impeccable judgment and a proven track record handling strictly confidential data and executive interactions.

Key Traits of the Top 10% Candidate

• Strategic Foresight: You anticipate needs three steps ahead and prepare solutions before problems reach the executive’s desk.
• High Emotional Intelligence (EQ): Exceptional diplomatic skills to navigate complex team dynamics, build trust quickly, and represent the executive with elegance.
• Unshakable Composure: Thrives under pressure in high-growth, fast-paced environments where priorities pivot rapidly.