Executive Assistant to Chief Revenue Officer

8:00 AM; Austin (TX); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Office, remote & hybrid work options

Bonuses and total rewards packages

Professional development & conferences

Company-sponsored events

Job summary

8:00 AM is seeking an experienced Executive Assistant to support the Chief Revenue Officer and the Revenue Organization in a hybrid Austin environment. You will manage complex calendars, coordinate travel, and support sales and marketing initiatives with the Engagement team.

The role emphasizes discretion, confidentiality, and the use of AI tools to streamline workflows and improve productivity across administrative tasks.

Qualifications

• 3+ years of Executive Assistant experience in a fast-paced environment.
• Experience managing complex calendars and travel logistics.
• Experience supporting revenue organizations or sales leadership is a plus.

Responsibilities

• Support the CRO with high-level administrative tasks and confidential information.
• Manage dynamic CRO calendar and travel arrangements.
• Coordinate research, meetings, events, and cross-functional communications.
• Assist Sales and Marketing teams with onsite events and travel.
• Leverage AI tools to streamline workflows and improve efficiency.
• Prepare meeting materials and follow up on action items.

Skills

Google Workspace

Calendar management

Travel coordination

Project management

Education

Bachelor’s degree preferred, or equivalent experience

Tools

Claude

ChatGPT

Gemini

Copilot

Job description

• 8am’s Executive Assistant will play a meaningful role supporting the successful operations of our revenue organization. As part of the EA team and reporting directly to the Executive Administrator, the Executive Assistant will manage business priorities and provide high-level administrative support for our Chief Revenue Officer (CRO)
• Responsibilities include research, schedule, meeting, event, and travel coordination, and various levels of documentation. The Executive Assistant will also support the Sales and Marketing teams with in-office onsites and events in partnership with our Engagement team
• Through exceptional project management and logistical support, the Executive Assistant will increase organizational efficiency and ensure strategic initiatives and projects are diligently monitored and completed
• Provide high-level administrative support to the Chief Revenue Officer, including managing a dynamic calendar, prioritizing meeting requests, and preparing the CRO for internal and customer-facing meetings
• Work cross-functionally with the Executive Administrator, the EA team, and the Executive Leadership Team (ELT) to support project management of organizational priorities and initiatives
• Conserve the CRO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications
• Plan and schedule meetings, conferences, offsites, team events, teleconferences, and travel for the CRO, in partnership with the Executive Administrator and EA team
• Support the Sales and Marketing teams by coordinating in-office onsites, meetings, dinners, team builders, and other events in partnership with the Engagement team
• Provide an exceptional experience during onsites and offsites by preparing first-class accommodations and a welcoming environment for guests, whether in person or virtual
• Maintain customer confidence and protect operations by keeping information confidential
• Provide historical reference by developing and using filing and retrieval systems and recording meeting discussions
• Leverage AI tools to streamline workflows, draft communications, summarize information, and improve efficiency across administrative tasks
• Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, building personal networks, and participating in professional societies
• Prepare and submit expense reimbursement forms for the CRO and supported teams
• Manage selected organization-wide meetings and events, including sending calendar invites and reminders, preparing slide decks and agendas, taking notes, documenting action items, and following up with involved parties to keep projects moving and on deadline
• Provide support at external and internal events as needed

Benefits

• Wide range of affordable, company-supported medical, dental, vision, and disability plans
• Reimbursements for whatever helps you bring the WOW, whether that’s health and wellness or learning
• Mental health support and an Employee Assistance Program
• Access to cutting-edge conferences, professional manager coaching and ongoing professional development
• Bonuses and unit options as part of our total rewards packages
• Team meetings, company-wide all-hands, and offsite events
• Office, remote & hybrid work options

The ideal candidate is extremely detail-oriented, anticipates needs, thinks critically, and offers solutions to problems with a high level of professionalism and confidentialityExtremely detail-oriented, with a tendency to notice and fix errors that others might overlookAbility to work in the Austin office 4 days a week on a hybrid schedule, and availability outside normal working hours as neededComfortable working in a highly collaborative team environment and able to navigate ambiguityStrong computer software skills (Google Workspace: Gmail, Slides, Docs, and Sheets)Bachelor’s degree preferred, or equivalent experienceExperience managing complex calendars, including booking and managing travel logisticsProficient with AI tools (such as Claude, ChatGPT, Gemini, or Copilot) and enthusiastic about using them to work smarter)Ability to manage up and communicate with discretion and judgment on behalf of the CRO and Executive Leadership Team, while protecting confidential and sensitive informationVery high emotional intelligence, with strong interpersonal skills and the ability to build relationships with key stakeholdersExperience planning and executing team events, dinners, and onsitesAbility to travel occasionally as neededAbility to quickly learn and adopt new technologies and stay flexibleExperience juggling competing demands and prioritizing without sacrificing quality3+ years of Executive Assistant experience in a fast-paced, dynamic environment, ideally supporting a sales or revenue leader