Executive Assistant

DISCO; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Start-up culture

Open PTO

Growth opportunities

Medical, dental, and vision, 401(k)

Job summary

DISCO in Austin, TX is seeking an Executive Assistant to provide high-level administrative support to the Senior Leadership Team.

You will manage email and scheduling with urgency, organize meetings, coordinate travel and expenses, and help drive cross‑functional initiatives by prioritizing work and capturing actions. Strong communication and strategic thinking are essential in a fast-paced environment.

Qualifications

• Proven track record of effectively interacting with and supporting senior management.
• Experience coordinating and managing projects.
• Creative thinker with strong business acuity.
• Strong time management and multitasking skills.
• Exhibits interpersonal skills.
• Proficient data analysis and reporting skills.
• Excellent oral and written communication skills.
• Ability to think strategically and proactively across departments.

Responsibilities

• Provide high-level administrative support to SLT and senior staff.
• Manage email and scheduling for executives with prioritization.
• Arrange travel and accommodations; submit expense reports.
• Own and manage projects and events to meet deadlines.
• Maintain org charts, meeting agendas, notes; assist quarterly reviews.
• Collaborate cross-functionally with the EA team and act as liaison.

Skills

High-level administrative support

Prioritization

Time management

Multitasking

Written & oral communication

Cross-functional collaboration

Data analysis & reporting

Job description

• The Executive Assistant provides high-level administrative support to Senior Leadership Team (SLT) members and other senior staff as required
• Correspondence and Scheduling: Manages email and scheduling for executives with a focus on urgency and necessity. Aligns the executives’ time with their priorities leveraging expert prioritization strategies. Manages meeting cadence for the leadership team, ensuring materials are sent in advance and captures meeting notes and action items. Operates effectively in a fast-moving and ambiguous environment
• Travel and Expense Management: Arranges travel and accommodations for executives. Submits and monitors expense reports on behalf of the executives
• Project and Event Management: Owns and is responsible for the successful outcome of projects and events. Prioritizes tasks and projects to meet multiple competing deadlines. Helps facilitate, participate in, and lead team activities and events. Performs additional duties as assigned by executives
• Business Reporting: Takes responsibility for weekly maintenance of organization critical documents, such as org charts, meeting agendas, and meeting notes. Assists with the preparation of quarterly business reviews
• Cross-Functional Collaboration: Works cross-functionally and collaboratively with the EA team to support the executive team. Maximizes efficiency by building out systems and processes for increased organization and unified workstreams. Acts as a liaison between the staff and direct reports

Benefits

• Start-up culture
• Open PTO
• Growth opportunities
• Medical, dental, and vision, 401(k)

Proven track record of effectively interacting with and supporting senior managementExperience with coordinating and managing projectsProven creative thinker with strong business acuityStrong time management and multitasking skillsExhibits interpersonal skillsProficient data analysis and reporting skillsExcellent oral and written communication skillsStrong ability to think strategically and proactively across departments