Executive Assistant Pre-Screening Application

Odesa.co; Town of Florida (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Odesa.co is seeking an experienced and reliable Executive Assistant to support the CEO of a global fintech company. This high-impact role demands someone who can manage multiple calendars and travel arrangements efficiently. The ideal candidate will have a minimum of 5 years of experience in a similar position and must be proactive, discreet, and extremely reliable.

Additionally, the role offers the opportunity for long-term growth within the executive’s portfolio of companies.

Qualifications

• Minimum 5 years of executive assistant experience supporting C-level executives.
• Available 7 days per week on an as-needed basis.
• Skilled in booking international and domestic travel.

Responsibilities

• Support the CEO in a high-impact role.
• Manage multiple calendars and sync meetings across time zones.
• Take notes during calls and follow up on action items.

Skills

Executive assistant experience

Strong communication skills

Problem-solving skills

Calendar management

Travel coordination

Job description

We’re hiring an experienced and reliable Executive Assistant to support the CEO of a global fintech company.

This is a high‑impact, high‑trust role working directly with a renowned entrepreneur and operator in a fast‑paced, international environment.

Requirements

• Minimum 5 years of executive assistant experience supporting C‑level executives.
• Available 7 days per week on an as‑needed basis, with flexibility based on CEO’s time zone (U.S. Eastern Time).
• Ability to manage multiple calendars across time zones and sync meetings across global teams.
• Skilled in booking international/domestic flights, hotels, and managing travel reward programs.
• Comfortable with note‑taking during calls, sending recaps, and following up on action items.
• Strong communication and problem‑solving skills.
• Must be proactive, discreet, and extremely reliable.
• Able to work 40+ hours per week, including weekend availability as needed.
• No criminal background (background check will be required).

Additional Requirements

• Must submit a video introduction (1–2 minutes).
• Must complete a pre‑screening application prior to interview.
• Strong references from previous long‑term assistant roles preferred.
• Work directly with a high‑performing global CEO.
• Exposure to global business operations, fintech, and venture ecosystems.
• Opportunity for long‑term growth and advancement within the executive’s portfolio of companies.