Executive Assistant - Police Department

City of Wood Dale; Wood Dale (IL); On-site; USD 61,000 - 90,000; Full time

Job summary

An established industry player is seeking a detail-oriented Executive Assistant for its Police Department. This full-time role demands a skilled professional adept at managing confidential information and juggling various responsibilities, including payroll and records management. The ideal candidate will excel in a dynamic environment, providing high-level support to the Chief of Police and engaging with the community through event coordination. This position offers a competitive salary and benefits, making it an exciting opportunity for those looking to contribute to public service in a meaningful way.

Benefits

Illinois Municipal Retirement Fund

Paid Leave

Insurance Options

Qualifications

• 2-5 years of related experience in administrative support.
• Municipal government experience is a plus.

Responsibilities

• Provide administrative support to the Chief of Police.
• Organize and oversee community outreach events.
• Manage supplies and promotional materials.

Skills

Organizational Skills

Communication Skills

Microsoft Office

Confidentiality Management

Multi-tasking

Education

Associate's Degree

Job description

Join to apply for the Executive Assistant - Police Department role at City of Wood Dale.

The City of Wood Dale is seeking a full-time Executive Assistant. This is a highly skilled and responsible position within the Police Department. The role requires a detail-oriented professional who thrives in a dynamic environment, can manage confidential information with discretion, and is skilled at juggling responsibilities such as payroll, records management, public engagement, and event coordination.

Key Responsibilities

1. Provide administrative support to the Chief of Police and Police Department staff;
2. Draft and distribute memoranda, reports, agendas, minutes, and other documents;
3. Organize and oversee events such as National Night Out, Senior Luncheons, Shop with a Cop, etc.;
4. Manage supplies, promotional materials, plaques, awards, and uniforms;
5. Handle community outreach efforts, including newsletters, public recognition, and photo coordination;
6. Support the Board of Police Commissioners in recruitment, testing, and promotion processes.

The candidate should possess strong organizational skills, the ability to multi-task, excellent communication skills, proficiency with Microsoft Office, and the ability to maintain confidentiality. Establishing effective working relationships and providing high-level customer service are essential.

Minimum qualifications include an Associate's Degree from an accredited institution and 2-5 years of related experience; municipal government experience and event planning skills are a plus.

The salary range is $61,448 - $89,761, DOQ. Benefits include Illinois Municipal Retirement Fund, paid leave, and insurance options. The position remains open until filled, with the first review of applications on May 19th.

The City of Wood Dale is an Equal Opportunity Employer.