City of Wood Dale, Executive Assistant - Police Department

Illinois City / County Management Association (ILCMA); Wood Dale (IL); On-site; USD 61,000 - 90,000; Full time

Job summary

An established industry player is looking for a detail-oriented Executive Assistant to support the Police Department in Wood Dale. This full-time role is essential for managing a variety of administrative tasks, from payroll and records management to organizing community events. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office Suite. With a commitment to confidentiality and customer service, you will thrive in this dynamic environment. Join a team dedicated to making a positive impact in the community while enjoying excellent benefits and a supportive work culture.

Benefits

Paid Vacation

Sick Leave Accrual

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Illinois Municipal Retirement Fund

Qualifications

• 2-5 years of related experience in administrative roles.
• Experience in municipal government preferred.

Responsibilities

• Provide administrative support to the Chief of Police and staff.
• Organize and oversee community events and outreach efforts.

Skills

Organizational Skills

Written Communication

Oral Communication

Microsoft Office Suite

Confidentiality Management

Event Planning

Education

Associate’s Degree

Tools

Office Equipment

Job description

The City of Wood Dale is seeking a full-time Executive Assistant. This is a highly skilled and responsible position within the Police Department. This critical role requires a detail-oriented professional who thrives in a dynamic environment, can manage confidential information with discretion, and is skilled at juggling a wide range of responsibilities—from payroll and records management to public engagement and event coordination.

Key Responsibilities:

• Provide administrative and clerical support to the Chief of Police and the Police Department staff;
• Draft and distribute memoranda, reports, agendas, minutes, and other documents;
• Organize and oversee events such as National Night Out, Senior Luncheons, Shop with a Cop, etc.
• Order and manage supplies, promotional materials, plaques, awards, and uniforms
• Handle community outreach efforts including newsletters, public recognition, and photo coordination
• Support the Board of Police Commissioners in recruitment, testing, and promotion processes

The successful candidate must possess strong organizational skills and the ability to multi-task in a busy office environment. Excellent written and oral communication skills, proficiency with Microsoft Office Suite, the ability to operate office equipment, and the ability to keep confidentiality are essential. This position must establish and maintain effective working relationships while performing the essential job functions outlined in the job description to provide a high level of customer service.

Associate’s Degree from an accredited institution with a minimum of 2-5 years of related experience required; experience in municipal government preferred. Experience and/or training in event planning a plus.

The salary range is $61,448 – $89,761 DOQ. Excellent benefits include Illinois Municipal Retirement Fund; paid vacation and sick leave accrual; medical, dental, vision, and life insurance. This position is open until filled.

First Review of applications is expected to occur on May 19 th . This position is open until filled.

The City of Wood Dale is an Equal Opportunity Employer