Executive Assistant

Offshore Launch; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

Join a forward-thinking staffing agency as an Executive Virtual Assistant, where you will play a crucial role in supporting the CEO and ensuring smooth operations. This position offers the opportunity to impact small businesses by managing project workflows, coordinating communications, and maintaining production timelines. You will thrive in a remote, people-first environment that values growth and collaboration. If you are tech-savvy, detail-oriented, and enjoy working in a dynamic setting, this is the perfect opportunity for you to make a significant impact.

Benefits

HMO Coverage

10 Days of PTO

Annual Continuing Education Budget

13th Month Pay

Qualifications

• 5+ years in an Executive Assistant or Operations Assistant role.
• Strong project management skills with excellent attention to detail.

Responsibilities

• Manage calendar, book appointments, and coordinate shoot dates.
• Monitor and respond to emails on behalf of the CEO.
• Track payments and assist with basic bookkeeping tasks.

Skills

Project Management

Attention to Detail

Verbal and Written Communication

Tech-Savvy

Time Management

Tools

Loom

Canva

Photoshop

Midjourney

Job description

About Offshore Launch

Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. We are a people-centered agency with a passion for leaving every person and business in a better position than we found them.

Why Join Offshore Launch?

• Impact the growth and success of small and medium-sized businesses.
• Work in a people-first, remote environment that values growth and ongoing development.
• Access comprehensive benefits that include HMO, PTO, professional development, and an emphasis on teamwork and collaboration.
• Contribute to a culture that values partnership, service, and excellence.

About The Role

We are seeking a highly organized, tech-savvy, and proactive Executive Virtual Assistant to manage day-to-day operations, project workflows, and communications for the CEO and lead photographer. This person will be the behind-the-scenes anchor—allowing the business owner to focus on shooting while the assistant ensures everything else runs smoothly.

Responsibilities

• Manage calendar, book appointments, and proactively coordinate shoot dates (typically Tues–Thurs).
• Monitor and respond to emails and messages on behalf of the CEO.
• Enter data from photography order forms into spreadsheets or CRM.
• Track payments, create invoices, and assist with basic bookkeeping tasks to support the outside bookkeeper.
• Coordinate logistics for conferences and expos.
• Own project workflows for fire/police department photography (300–750 member departments).
• Manage image selection, communication with editors, and ensure timely delivery to clients.
• Oversee complex order processing: lab uploads, proofing, delivery tracking, and quality checks.
• Maintain production timelines for special projects (e.g., yearbooks, legacy boards, promotional materials).
• Vet, hire, and manage freelance editors and design vendors as needed.
• Liaise with existing editors to ensure work is returned on time and in line with brand style.
• Submit batch jobs to external editing platforms.
• Help create and schedule social media content (Instagram, Facebook, LinkedIn).
• Source and compile testimonials, Google reviews, and client feedback.
• Assist with reels, video content, and SEO updates (nice to have, not required upfront).

Requirements

• 5+ years in an Executive Assistant or Operations Assistant role.
• Strong project management skills with excellent attention to detail.
• Tech-savvy: ability to learn proprietary software, work with image platforms, and use automation tools.
• Experience coordinating with creatives (photographers, editors, designers).
• Self-starter who thrives in fast-paced, deadline-driven environments.
• Bonus if familiar with Loom, Canva, Photoshop basics, or AI graphic tools like Midjourney.
• Excellent verbal and written skills, with minimal accent.
• Strong attention to detail and time management.
• Experience creating detailed Standard Operating Procedures.

Compensation & Benefits

• $800–$1300/month, depending on experience.
• 13th month pay.
• HMO coverage (including dependents).
• 10 Days of PTO, not including holidays.
• Annual continuing education budget.