Executive Assistant/Personal Assistant

OK Tomorrow

Portland (OR)

Hybrid

USD 30,000 - 60,000

Part time

14 days+

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Benefits offered by this job

Competitive compensation

Flexibility in scheduling

Dynamic work environment

Job summary

A creative technology firm is looking for an experienced Executive Assistant/Personal Assistant in Portland. This role blends executive support with personal and household management. Ideal candidates have extensive experience, strong communication skills, and proficiency in technology. Flexible scheduling with a hybrid work arrangement is offered, emphasizing work-life balance and personal commitments.

Qualifications

10+ years of experience as a personal or executive assistant.
Experience in a services firm with high-value client exposure.
Proven ability to manage both professional and personal responsibilities.

Responsibilities

Manage complex calendar scheduling and coordination.
Coordinate travel planning and logistics.
Maintain organized filing systems and documentation.

Skills

Communication skills

Interpersonal skills

Attention to detail

Tech-savvy

Tools

Google Workspace

Apple ecosystem

Job description

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Company: OK Tomorrow – http://oktomorrow.xyz

Location: Portland, OR (Hybrid/Remote with weekly in-office requirement)

Position Type: Part-time, 20-40 hours per week

Compensation: $30,000 - $60,000 annually

Executive Assistant/Personal Assistant

Company: OK Tomorrow – http://oktomorrow.xyz

Location: Portland, OR (Hybrid/Remote with weekly in-office requirement)

Position Type: Part-time, 20-40 hours per week

Compensation: $30,000 - $60,000 annually

About Us

We are a creative technology firm specializing in creative brand marketing and innovative technology solutions. Our company leverages AI to build custom solutions for clients and offers comprehensive AI training services. Our Founder is a sought-after creative technologist who delivers live speaking engagements, virtual workshops, and in-person presentations.

Position Overview

We are seeking an experienced Executive Assistant/Personal Assistant to provide comprehensive support to our Founder, who leads a dynamic creative technology company while managing a young family in Portland. This role combines traditional executive assistant responsibilities with personal and household management tasks, requiring someone who can seamlessly navigate both professional and personal priorities with exceptional attention to detail.

Key ResponsibilitiesExecutive Support

Manage complex calendar scheduling and coordination
Client relationship management
Outbound communication, email management, and correspondence
Coordinate travel planning and logistics for business trips and speaking engagements
Provide meeting coordination and follow-up support
Forward planning, and management of priority task tracking

Personal & Household Management

Aid in the Founder’s balance between high intensity work and personal/family goals
Coordinate home-related appointments with service providers
Manage family scheduling and calendar coordination
Handle personal errands including occasional shopping and item pickup
Schedule and coordination personal and family appointments
Collaborate directly with the Founder and their partner on family needs

Administrative Tasks

Maintain organized filing systems and documentation
Handle confidential information with discretion
Support project coordination as needed
Assist with workshop and speaking engagement logistics

QualificationsRequired Experience & Skills

10+ years of experience as a personal assistant, executive assistant, or house manager
Experience working in a services firm with exposure to high-value client relationships (e.g. a marketing or advertising agency, financial services, legal services, etc).
Very strong communication and interpersonal skills (you must love people)
Proven track record of success coordinating complex tasks with high attention to detail
Experience managing both professional and personal responsibilities
Comfortable handling confidential and sensitive information

Technical Requirements

Proficiency with Apple ecosystem (iPhone, MacBook)
Experience with Google Workspace (Gmail, Google Calendar, Google Drive)
Familiarity with Notion (preferred but not required)
General comfort with technology and learning new platforms

Transportation & Logistics

Valid driver's license and reliable personal vehicle for running errands, OR
Confident and timely use of public transportation in Portland area

Work Arrangement

Hours: 20-40 hours per week, flexible scheduling
Schedule: Monday-Friday, mostly standard office hours.
Location: Flexible remote/hybrid arrangement with preference for at least 1-2 hours in-office weekly at the company’s NE Portland office.
Travel: Minimal, primarily local errands and appointments

What We Offer

Competitive compensation
Flexibility to work around your life commitments (we generally don’t have a meeting-centric culture)
Understanding of working parents, juggling school commitments, and work-life balance
You will be at the cutting-edge of AI technology and creative marketing
Dynamic work environment supporting both business innovation and family life

Ideal Candidate

You are a seasoned professional who thrives in a dynamic environment where no two days are the same. You have experience supporting busy executives and families, understand the importance of discretion, and can anticipate needs before they're expressed. You're tech-savvy, highly organized, and comfortable wearing multiple hats throughout the day.

How to Apply

Please submit your resume along with a brief cover letter highlighting your relevant experience in executive/personal assistant roles and your familiarity with the required technology platforms. Include examples of how you've successfully managed both professional and personal responsibilities for previous employers.

Email applications in PDF format to info@oktomorrow.xyz

Seniority level