Executive Assistant/ Personal Assistant

Staff Financial Group; Marietta (GA); On-site; USD 72,000 - 120,000; Full time

Job summary

Staff Financial Group is seeking an Executive Assistant/Personal Assistant to manage the executive calendar, coordinate complex travel, handle correspondence, and support multi-entity operations from the home or office. The role includes light bookkeeping and vendor coordination, with a focus on proactive problem-solving.

You will prepare presentations, reports, and communications, oversee home and office vendor relationships, and assist with philanthropic initiatives, while maintaining privacy

Qualifications

• Dependable, accountable, and reliable.
• Persistent and professional.
• Proactive and organized.
• Unafraid to communicate issues respectfully.

Responsibilities

• Manage executive calendar and scheduling, prioritizing and rescheduling as needed.
• Prepare correspondence, agendas, and deadlines; coordinate meetings.
• Oversee invoices, payables, and recurring obligations; light bookkeeping support.
• Coordinate travel and vendor arrangements; manage household and office vendors.
• Prepare presentations and reports; support event planning and trips.
• Track and report daily task lists and tomorrow's plan.

Skills

Calendar management

Communication

Project coordination

Vendor management

Travel planning

Light bookkeeping

QuickBooks

Attention to detail

Tools

Microsoft Office

Acumatica

Job description

Executive Assistant/ Personal Assistant

• Full executive calendar management - protect time, prioritize, reschedule proactively
• Handle correspondence, meeting prep, agendas, follow-ups, and deadlines
• Assist with operational projects across multiple entities
• Track invoices, payables, expenses, renewals, and recurring obligations
• Light bookkeeping support (QuickBooks/Acumatica familiarity preferred)
• Manage working relationships with vendors, professional partners, and civic organizations
• Help manage involvement in philanthropic, nonprofit, and charity initiatives
• Prepare presentations, reports, and communications on behalf of the executive
• Serve as primary organizer and coordinator of home needs
• Oversee all house vendors (maintenance, landscaping, cleaners, repairs)
• Manage deliveries (FedEx, UPS, Amazon) and returns
• Schedule home appointments: repairs, service, insurance reviews, warranties, etc.
• Run personal errands, grocery runs, and shopping as needed
• Source and manage vendors for organization projects (garage, pantry, rooms)
• Help maintain an orderly household calendar (appointments, school, events)
• Assist spouse with task lists, scheduling, and project follow-through without inserting into email streams
• Send daily reporting + tomorrow's plan, clearly and concisely
• Support event and party planning - get best pricing, maximize value
• Handle community service scheduling and follow-through Book domestic and international travel
• Coordinate lodging, vehicles, reservations, excursions, and budgets
• Support family and office remotely when travelers are out of state

Requirements

Dependable, accountable, and reliable

Persistent - doesn't drop balls or wait for reminders Holds high standards and maintains professionalism

Proactive, organized, builder of structure

Unafraid to call out issues or make suggestions respectfully

Base salary up to 120k plus full benefits.