Executive Assistant/Paralegal

National LGBTQ+ Bar Association; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

A prominent non-profit organization in New York is seeking an Executive Assistant/Paralegal. The ideal candidate will be detail-oriented, organized, and possess strong communication skills. Responsibilities include managing the partner’s calendar, client correspondence, and filing court documents. This full-time role offers a salary range of $65,000 - $75,000 and various benefits.

Benefits

401 (k)

Health Insurance

Dental Insurance

Commuter Benefit

Paid time off

Qualifications

• Ability to function effectively in a deadline-oriented work environment.
• Prior law firm experience is a plus, not required.

Responsibilities

• Manage office calendar and coordinate travel arrangements.
• Correspond with clients regarding meetings and court appearances.
• File court documents and prepare binders for trials.

Skills

Communication

Problem Solving

Time Management

Multitasking

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

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Robert C. Gottlieb & Associates PLLC, a NYC criminal and complex civil litigation law firm is seeking an Executive Assistant/Paralegal. The candidate should have exceptional people skills, strong computer skills, the ability and willingness to learn and work as part of a team.

A successful candidate will have a polished and professional appearance and be highly organized, detail-oriented and efficient, able to turn around high-quality work in a timely fashion and possess strong oral and written communication skills.

Executive Assistant

• Works closely with and effectively organizes managing partner emails and calendar. Keeps him well informed of upcoming commitments and responsibilities, following up appropriately.
• Manage the firm’s case list, keep track of upcoming appearances and notifying appropriate staff.
• Correspond with clients regarding scheduled phone calls, video conferences, in-person meetings, and/or court appearances.
• Build and maintain a professional relationship with other legal counsel, courts, agencies and professional organizations on behalf of the firm.
• Keeping up-to-date client contacts in Clio, as well as detailed client/matter lists.
• Capable of anticipating needs and work forward with limited direction.
  
  

General Responsibilities

• Manage office calendar (daily calls and meetings, court conferences, court submission deadlines, etc.).
• Coordinate travel arrangements.
• Answer phones, transfer calls, and take detailed messages.
• Copy, scan, print, and save documents as needed.
• File court documents (EDDS, PACER, NYSCEF, etc.).
• Work closely with court clerks and/or court personnel.
• Order court transcripts as needed.
• Prepare binders, exhibits, and files for trials and other court proceedings.
• Open, organize, prepare and maintain client and office files both in electronic and paper filing systems.
• Perform other related general administrative duties as assigned.
  
  

Qualifications

• Bachelor’s degree.
• Proficiency in Microsoft Office Suite.
• Good communication skills (verbal and written).
• Ability to function effectively in a deadline-oriented work environment.
• Can multitask efficiently and keep track of several open assignments at once.
• Good problem solving and time management skills.
• Prior law firm experience is a plus not required.
• Experience in e-filing in both state and federal courts a plus not required.
  
  

Benefits

• 401 (k)
• Health Insurance
• Dental Insurance
• Commuter Benefit
• Paid time off
  
  

Job Type: Full Time, minimum 2 years’ experience

Salary: $65,000 - $75,000

Hours: 9:00AM-6:00PM (Monday – Friday)

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Other

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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