Bilingual Executive Assistant to CEO (NJ Based with Travel Availability)

Mangone Law Firm, LLC; Dover (NJ); Remote; USD 50,000 - 70,000; Full time

Job summary

A prestigious U.S.-based law firm is seeking a proactive Bilingual Executive Assistant to support the CEO. This remote role requires exceptional organizational skills, discretion in handling sensitive information, and the ability to manage multiple tasks in a fast-paced environment. The ideal candidate will be fluent in English and Spanish, with experience in a legal or corporate setting. This position offers flexibility and the opportunity for travel.

Benefits

Remote Work

Competitive Compensation

Flexibility

Opportunity for Travel

Qualifications

• At least 1 year of experience as an Executive or Personal Assistant.
• Strong verbal and written proficiency in English and Spanish.

Responsibilities

• Manage and coordinate the CEO's calendar and meetings.
• Draft, proofread, and translate documents in English and Spanish.
• Arrange and coordinate complex travel itineraries.

Skills

Organizational Skills

Time Management

Communication

Problem Solving

Attention to Detail

Tools

Microsoft Office Suite

Google Workspace

Asana

Trello

Slack

Monday.com

Job description

Bilingual Executive Assistant to CEO (NJ Based with Travel Availability)

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About the Role:

We are seeking a highly organized and proactive Bilingual Executive Assistant to support the CEO of a prestigious U.S.-based law firm. This is a fully remote position; however, the candidate must be available for occasional travel as needed.

The ideal candidate is a skilled professional with exceptional organizational abilities, discretion in handling sensitive information, and the capability to manage multiple high-priority tasks in a fast-paced legal environment.

Key Responsibilities:

• Manage and coordinate the CEO's calendar, ensuring efficient scheduling of meetings and appointments.
• Act as the primary liaison between the CEO and internal/external stakeholders.
• Handle sensitive and confidential information with professionalism.
• Draft, proofread, and translate emails, reports, and other documents in both English and Spanish.
• Prepare presentations, reports, and business materials as needed.
• Organize and maintain digital files for quick and efficient access.
• Conduct research on legal and business topics as required.
• Arrange and coordinate complex travel itineraries, including flights and accommodations.
• Monitor and prioritize emails/messages, responding on behalf of the CEO when necessary.
• Provide support for personal administrative tasks as required.
• Track and follow up on pending tasks, keeping the CEO informed of deadlines and priorities.

Skills & Competencies:

• Strong organizational and time-management skills.
• Ability to multitask and prioritize effectively.
• Excellent communication skills in both English and Spanish.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with project management and collaboration tools (e.g., Asana, Trello, Slack, Monday.com).
• Problem-solving mindset and ability to work independently.
• High level of discretion and professionalism.
• Attention to detail and proactive approach to work.

Minimum Requirements:

• At least 1 year of experience as an Executive or Personal Assistant, preferably in a legal or corporate environment.
• Proven ability to work efficiently in a virtual setting (Note: This is a Hybrid Position).
• Strong verbal and written proficiency in English and Spanish (mandatory).

Benefits:

• Work remotely with a dynamic and growing U.S.-based law firm.
• Opportunity to support a high-level executive and make a direct impact.
• Competitive compensation based on experience.
• Flexibility, with the opportunity for travel.

If you are a proactive, highly organized, and bilingual professional looking for an exciting opportunity, we would love to hear from you! Apply now.