Executive Assistant, UHG Group Security, Environmental Safety and Real Estate

UnitedHealth Group; Eden Prairie (MN); On-site; Confidential; Full time

Job summary

UnitedHealth Group is seeking an experienced Executive Assistant to support the Security, Environmental Safety, and Real Estate leadership teams. The role focuses on high-level calendar management, travel logistics, and top-tier meeting coordination.

Applicants should have 5+ years of administrative experience with senior leaders, and strong proficiency in Outlook, PowerPoint, Word, Excel, Visio, and Adobe. Join a fast-paced, collaborative environment at UnitedHealth Group.

Qualifications

• 5+ years of administrative experience supporting senior leaders in a matrixed org.
• Proven ability to manage calendars, travel, and expenses for executives.
• Strong proficiency with Microsoft Office and collaboration tools.

Responsibilities

• Serve as Executive Assistant to UnitedHealth Group Security, Environmental Safety, and Real Estate leadership team.
• Manage leaders' calendars, travel, expenses, and key meetings.
• Utilize Outlook, PowerPoint, Visio, Word, Excel, and Adobe for meetings and communications.
• Coordinate proactive meeting support and reminders for critical meetings.
• Provide coverage for other leadership team members as needed.
• Prepare itineraries and materials for leader travel.
• Maintain distribution lists, org charts, contacts, and vendor lists.
• Greet and direct internal/external partners to appropriate staff.
• Support office moves and onboarding for executive leadership.

Skills

Calendar management

Communication

Team collaboration

Problem solving

Tools

Outlook

PowerPoint

Visio

Word

Excel

Adobe

Teams

Job description

UnitedHealth Group is a health care and well-being company that's dedicated to improving the health outcomes of millions around the world. We are comprised of two distinct and complementary businesses, UnitedHealthcare and Optum, working to build a better health system for all. Here, your contributions matter as they will help transform health care for years to come. Make an impact with a team that shares your passion for helping others. Join us to start Caring. Connecting. Growing together.

The role of the Executive Assistant is to support the business prioritization needs of a few executives for which you are directly assigned as well as collaborate with the business segment Executive Assistants to ensure consistent and productive support for the Executive team. The role requires individual judgement for assigned tasks while collaboration for many team meetings and priority requests.

Primary Responsibilities:

• Serve as Executive Assistant to UnitedHealth Group Security, Environmental Safety, and Real Estate leadership team with the highest levels of performance and professionalism
• Manages leaders' calendars, travel, expenses, and key meetings
• Utilize your advanced experience in Outlook, PowerPoint, Visio, Word, Excel, and Adobe software for internal and external meetings and communications
• Meet with leaders for proactive meeting support and reminders for critical meetings, including preparations before critical meetings
• Provide coverage (e.g., phone; email; reception) for other leadership team members as needed
• Provide organized resources (itineraries, meeting materials, etc.) for upcoming leader travel
• Maintain and distribute lists as needed (e.g., organizational charts; email; distribution; vendor; contacts; phone)
• Greet and direct internal and/or external partners (e.g., contractors; auditors; vendors) to appropriate locations and/or staff
• Work effectively as an integral member of a team of administrative professionals
• Serve as back-up Business Segment Liaison (BSL) coordinating office moves including hardware and software requisitions, coordinating travel arrangements, new hire onboarding for executive leadership and other office management responsibilities for fast-paced, growing organization

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• 5+ years of administrative experience in support of senior leaders in a highly matrixed organization
• Intermediate level experience in Microsoft Office Suite (Word, Excel, PPT) to create and edit professional documents
• Advanced level experience in Microsoft Office Outlook for complex calendar management, scheduling meetings
• Experience in organizing meetings and troubleshooting in Microsoft Teams virtual meetings
• Experience coordinating office moves including hardware and software requisitions, travel arrangements, new hire onboarding and other office management responsibilities

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $34 - $60 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.