Executive Assistant - Office-Based

UnitedHealth Group; Eden Prairie (MN); Hybrid; Confidential; Full time

Benefits offered by this job

Comprehensive benefits package

Equity stock purchase

401k contribution

Incentive programs

Job summary

UnitedHealth Group is seeking an experienced Executive Assistant to support senior leaders, managing complex calendars, travel, meetings, and confidential communications with professionalism and sound judgment.

The role requires executive presence, attention to detail, and the ability to operate in a fast-paced, multi-stakeholder environment. This hybrid position features four in-office days per week and strong growth opportunities.

Qualifications

• High school diploma or GED required.
• 5+ years of progressively responsible administrative support experience including direct C-Suite support.
• Advanced calendar management across multiple time zones and conflict resolution.
• Travel coordination (domestic and international) including complex itineraries.
• Expense management including reconciliation and timely reporting.
• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
• Discretion handling confidential information with senior stakeholders.
• Experience supporting multiple leaders in a matrixed organization.

Responsibilities

• Provide direct administrative support to C-Suite Leaders, VP and Senior leaders, including the CIO.
• Manage complex calendars across multiple time zones and priorities.
• Coordinate domestic and international travel and flight logistics.
• Prepare, submit, and reconcile expense reports and support invoicing.
• Plan and support meetings (virtual and in-person) with agendas and materials.
• Draft and format executive-ready documents and presentations; keep files organized.
• Represent leaders professionally with internal and external stakeholders.

Skills

Executive support

Calendar management

Travel coordination

Expense management

MS Office proficiency

Discretion

Multi-leader support

Senior stakeholder comms

Centralized EA model

Education

High school diploma or GED

Tools

Concur

Ariba

AMEX Global Travel

SharePoint

OneNote

Teams

Microsoft Outlook

Job description

Optum Tech is a global leader in health care innovation. Our teams develop cutting-edge solutions that help people live healthier lives and help make the health system work better for everyone. From advanced data analytics and AI to cybersecurity, we use innovative approaches to solve some of health care's most complex challenges. Your contributions here have the potential to change lives. Ready to build the next breakthrough? Join us to start Caring. Connecting. Growing together.

We are seeking an experienced Executive Assistant to provide high level administrative support to senior leaders, managing complex calendars, travel, meetings, and confidential communications with professionalism and sound judgment. The ideal candidate brings strong executive presence, attention to detail, and the ability to operate effectively in a fast paced, multi stakeholder environment.

This position follows a hybrid schedule with four in-office days per week.

Primary Responsibilities:

• Provide direct administrative support to C-Suite Leaders, VP and Senior leaders, including the CIO, in a high-volume, high-priority environment
• Manage complex calendars across multiple time zones, resolving frequent meeting conflicts by understanding leader priorities and anticipating schedule needs
• Coordinate domestic and international travel and flight logistics, including complex itineraries, changes, and last-minute adjustments
• Prepare, submit, and reconcile expense reports; support invoicing and other administrative financial processes as needed
• Plan and support meetings (virtual and in-person), including scheduling, agendas/materials, room/technology coordination, and follow-ups
• Draft, edit, and format polished executive-ready documents and presentations; maintain organized files and reference materials
• Handle sensitive information with discretion; represent leaders professionally with internal and external stakeholders

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High school diploma or GED
• 5+ years of progressively responsible administrative support experience, including direct support to C-Suite Leaders and VP or Senior leaders
• Advanced calendar management experience across multiple time zones, including resolving frequent schedule conflicts and shifting priorities
• Travel coordination experience (domestic and international), including flight logistics and complex itineraries
• Expense management experience, including reconciliation and timely submission of expense reports
• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint
• Demonstrated professionalism and discretion when handling confidential information and engaging with senior stakeholders
• Centralized EA model experience supporting senior leaders and partnering effectively with other administrative professionals
• Multi-leader support experience, including balancing competing priorities in a complex, matrixed organization
• Corporate travel and expense systems experience (Concur, Ariba, AMEX Global Travel), including invoice processing
• Collaboration and knowledge tools proficiency (SharePoint, OneNote, Teams) to maintain well-organized, accessible information
• Mentoring/onboarding experience to support administrative best practices and team continuity

Preferred Qualifications:

• Experience supporting multiple leaders simultaneously
• Familiarity with SharePoint, OneNote, or other collaboration tools
• Experience mentoring or guiding other administrative professionals
• Ability to anticipate executive needs and act independently with minimal direction

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you’ll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $34.00 - $60.00 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

Application Deadline:

This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone of every race, gender, sexuality, age, location and income deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.