Executive Assistant - Office-Based

UnitedHealth Group; Boston (MA); Hybrid; USD 47,000 - 83,000; Full time

Benefits offered by this job

Comprehensive benefits

Equity stock purchase plan

401(k) contribution

Job summary

UnitedHealth Group is seeking an Executive Assistant to support senior leadership with calendar management, travel planning, and sensitive information handling. This fast-paced role requires multitasking, discretion, and superb organization, with remote flexibility within the U.S.

and hybrid in select markets. The position emphasizes collaboration across healthcare operations and requires proficient Microsoft 365 skills.

Qualifications

• 5+ years of administrative support to leadership in a corporate setting.
• Experience in fast-paced, matrix organizations.
• Handling confidential matters with tact and discretion.
• Experience with meeting production including PowerPoint, scheduling, catering, room preparation, etc.

Responsibilities

• Provide primary support to leadership with schedule, meetings, expenses & travel
• Maintain sensitive or confidential information per internal policies
• Manage active calendars and resolve scheduling conflicts
• Create, prepare, and distribute meeting materials
• Maintain charitable/community relations and sponsorships budgets
• Ensure resources and technology are set up for meetings
• Make travel arrangements for leadership
• Plan and coordinate broker meetings and external events
• Organize logistics of large or offsite events
• Compile information for reports and documents
• Prepare or format office documentation
• Post documentation onto systems and boards
• Maintain and distribute broker email and address lists
• Utilize Microsoft 365 and other applications
• Monitor internal office communications
• Assist onboarding new employees when needed
• Maintain office and distribution lists
• Consult with internal/external customers to identify resources
• Research information to respond to requests
• May assist with timecards and employee reviews/feedback

Skills

Administrative support

Attention to detail

Interpersonal skills

Time management

Travel coordination

Education

5+ years administrative support in corporate setting

Tools

Concur

Smartsheet

Microsoft Office Suite

Job description

Requisition number: 2384037

Job category: Admin Support Services

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start Caring. Connecting. Growing together.

The Executive Assistant will support Senior Leadership by providing senior level services including answering the telephone, typing/word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, copying, faxing, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance.

This is a fast-paced working environment that requires the ability to multitask with attention to detail and excellent organizational skills.

You’ll enjoy the flexibility to work remotely * from anywhere within the U.S. as you take on some tough challenges. For all hires in the Minneapolis or Washington, D.C. area, you will be required to work in the office a minimum of four days per week.

Candidates residing within the Twin Cities Metro Area will be expected to work a hybrid schedule and commute to our Eden Prairie, MN office as needed. Candidates residing within the Boston, MA area will be expected to work a hybrid schedule and commute to our Riverside office as needed. Candidates based in the Twin Cities Metro Area or Boston, MA are preferred due to alignment with the markets this role supports.

Office Location Addresses

1 Optum Cir, Eden Prairie, MN, USA

275 Grove St, Auburndale, MA 02466

Primary Responsibilities:

• Provide primary support to leadership with schedule, coordinate and manage meetings, expenses & travel

• Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures

• Manage active calendars, resolve scheduling conflicts as they arise, prioritize ensuring effective time management for the executives

• Create, prepare, and distribute all meeting materials

• Maintain charitable/community relations and promotional items budget and sponsorships

• Ensure all resources and technology are set up and working for all meetings

• Make travel arrangements for leadership

• Help plan and coordinate Broker meetings and external events as needed

• Organize logistics of large or offsite events, using internal resources as needed

• Compile and integrate information needed to complete reports and documents

• Prepare or format office documentation needed for various audiences

• Post relevant documentation onto relevant systems and communication boards

• Maintain and distribute broker email and address mailing lists as needed

• Utilize Microsoft 365 software and other applications

• Monitor and oversee internal office communications

• This position may occasionally assist in onboarding new employees depending upon the role of the hire

• Maintain and keep updated office and distribution lists

• Consult and communicate with internal and external customers to identify and provide resources

• Research and provide needed information to respond to requests in a timely matter

• May occasionally assist with reviewing and approving timecards, employee reviews and feedback

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• 5+ years of administrative support to leadership in a corporate setting

• Experience working in a fast-paced, matrix organization

• Experience working independently and under pressure at times to handle a wide variety of activities and confidential matters with tact and discretion

• Experience handling all aspects of meeting production and organization including creation of Power Point presentations, scheduling, catering, room preparation, etc.

• Proficient level of all Microsoft Office including Word, Excel, Outlook, and PowerPoint

• High degree of personal integrity and solid interpersonal skills

• Proven exceptional attention to detail

• Willingness to travel if requested

Preferred Qualifications:

• Experience working within a healthcare setting

• Experience working for a Fortune 500 company

• Experience with booking business travel following company guidelines and recommendations

• Experience with Concur

• Experience with Smartsheet

• Proven ability to provide high quality, consistent services to the various leaders within the department

*All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter Policy

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $34 - $60 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

Application Deadline:

This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.