Executive Assistant – Operations & Technology

Lasting Mark; Louisville (KY); Remote; USD 66,000 - 81,000; Full time

Benefits offered by this job

PTO + Paid Holidays

Mileage reimbursement

Company-provided computer

Remote work with occasional local in ?

Job summary

Lasting Mark is seeking an experienced Executive Assistant to partner closely with the VP of Contracting & IT Operations. This role is primarily remote with periodic in-person meetings in the New Jersey area, suitable for a proactive, tech-savvy individual who manages priorities, keeps projects moving, and communicates with clarity.

You will support multiple departments, handle confidential information, and coordinate cross-functional work using Jira, Slack, and advanced Google Workspace/Excel

Qualifications

• 5+ years in executive assistance, business operations, or project coordination.
• Experience supporting senior leaders who oversee multiple departments.
• Advanced Google Workspace and Microsoft Excel skills (formulas, pivot tables, reporting).
• Hands-on experience using AI tools such as ChatGPT or Claude in daily work.
• Experience with Slack, Jira, and a CRM (GoHighLevel a plus).
• Excellent written, phone, and virtual communication skills.

Responsibilities

• Manage the VP’s calendar, inbox, and daily and weekly priorities; flag urgent items and draft responses
• Prepare meeting agendas, capture decisions, and track action items through completion
• Track projects across Contracting, Agent Services, and Technology using Jira and other tools
• Follow up with department leaders, vendors, and partners on deadlines and deliverables
• Spot overdue items and bottlenecks early and escalates before they become problems
• Prepare executive reports, presentations, spreadsheets, and concise status updates
• Draft professional emails, memos, and meeting summaries
• Handle confidential executive, financial, and employee information with discretion
• Travel locally within the New Jersey area to meet in person with the VP for planning sessions, working meetings, and events as needed (mileage reimbursed)

Skills

Executive support

Communication skills

Project coordination

AI tools (ChatGPT/Claude)

Google Workspace

Tools

Jira

Slack

GoHighLevel CRM

Microsoft Excel

Job description

Location

Remote – New Jersey residents only (occasional local travel)

Type

Full-time

Experience Level

Senior

Compensation

$66,000 – $81,000 base

Company Overview

• We are a national insurance marketing organization with key offices in Louisville, KY, Springfield, MO, and Columbus, OH. We specialize in recruiting, training, growing, and supporting insurance agents and agencies nationwide.
• Our commitment is to build a robust network of highly trained agents and strategic agency partners ready to thrive in a competitive landscape.
• We are a fast-paced, collaborative, and energetic work environment.

About the Role

This is not a traditional administrative role. The Executive Assistant works directly with our VP of Contracting & IT Operations as a trusted operational partner. You’ll manage executive priorities, keep projects moving across departments, and make sure commitments turn into completed work. The role is primarily remote, with periodic in-person meetings with the VP in the New Jersey area. The ideal candidate is proactive, tech-savvy, an outstanding communicator, and takes real ownership of outcomes.

Responsibilities

• Manage the VP’s calendar, inbox, and daily and weekly priorities; flag urgent items and draft responses
• Prepare meeting agendas, capture decisions, and track action items through completion
• Track projects across Contracting, Agent Services, and Technology using Jira and other tools
• Follow up with department leaders, vendors, and partners on deadlines and deliverables
• Spot overdue items and bottlenecks early and escalates before they become problems
• Prepare executive reports, presentations, spreadsheets, and concise status updates
• Draft professional emails, memos, and meeting summaries
• Handle confidential executive, financial, and employee information with discretion
• Travel locally within the New Jersey area to meet in person with the VP for planning sessions, working meetings, and events as needed (mileage reimbursed)

Qualifications

• Must currently reside in New Jersey
• 5+ years in executive assistance, business operations, or project coordination
• Experience supporting senior leaders who oversee multiple departments
• Advanced Google Workspace and Microsoft Excel skills (formulas, pivot tables, reporting)
• Hands-on experience using AI tools such as ChatGPT or Claude in daily work
• Experience with Slack, Jira, and a CRM (GoHighLevel a plus)
• Excellent written, phone, and virtual communication skills
• Strong judgment about when to act, when to follow up, and when to escalates
• Insurance, financial services, or technology experience a plus
• A quiet, dedicated home workspace suitable for phone calls and video meetings
• Reliable high-speed internet
• Reliable transportation and willingness to travel locally in New Jersey for in-person meetings
• PTO + Paid Holidays
• Performance bonus
• Remote work with occasional local travel
• Mileage reimbursement for business travel
• Company-provided computer

Applicants must reside in New Jersey to be considered.