Executive Assistant & Operations Partner (Remote)

OPTRO; United States; Remote; USD 70,000 - 110,000; Part time

Benefits offered by this job

Medical, dental, and vision coverage

Accrued vacation (non-exempt)

Birthday & volunteering time off

Employee resource groups

Job summary

Optro is seeking a highly organized Executive Assistant to support our leadership in a fast-paced, high-growth SaaS company. You will optimize executives’ calendars, arrange domestic and international travel, and coordinate cross-functional requests to keep initiatives moving smoothly.

The role emphasizes proactive problem solving, clear communication, and a strong service mindset, with opportunities to grow into a permanent position.

Qualifications

• Minimum of 5 years experience supporting executive leadership in a fast-paced and dynamic environment
• Ability to support Central time zone business hours
• Extensive experience planning and executing offsites, with the ability to travel as often as needed to facilitate offsites across the org
• Ability to handle competing priorities in real-time with composure, always leading with kindness regardless of the pace
• Highly collaborative and organized with a strong attention to detail
• Demonstrated experience in meeting management and presentation-building
• Strong project management skills
• Strong understanding of best practices for distributed/remote work, and a talent for optimizing processes
• Excellent written and verbal communicator
• Proficiency with Google Suite (Gmail, Calendar, Drive, Docs, Sheets), Slack, and Zoom

Responsibilities

• Maximize executive time to ensure prioritization of key initiatives by managing multiple complex calendars and ensuring creation of and access to applicable pre-reads and agendas
• Develop a deep understanding of the business to intuitively make real-time adjustments and trade-offs, ensuring the right meetings happen at the right times with the right people
• Thoughtfully arrange domestic and international travel, minimizing business impact while prioritizing executive efficiency/ease
• Champion company culture by owning all aspects of team gatherings, both virtual and in-person, delivering exceptional experiences with a high-touch approach and an eye for meaningful details and delights
• Attend Staff meetings, taking notes and driving action items to completion according to the prescribed timelines
• Help prepare and drive completion of slide decks, initiatives, and special projects
• Proactively seek opportunities to add value, enhance efficiency, drive clarity, and elevate business operations
• Track and file expenses according to company policy
• Some on-call/after-hours work is required

Skills

Executive support

Calendar management

Travel coordination

Cross-functional collaboration

Tools

Google Suite

Slack

Zoom

Salesforce

Job description

Optro is seeking a highly organized Executive Assistant to support our leadership in a fast-paced, high-growth SaaS company. You will optimize executives’ calendars, arrange domestic and international travel, and coordinate cross-functional requests to keep initiatives moving smoothly.

The role emphasizes proactive problem solving, clear communication, and a strong service mindset, with opportunities to grow into a permanent position.