Executive Assistant (Temporary)

Apply; Northern (KY); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Accrued vacation (non-exempt)

Birthday & volunteering time off

Employee resource groups

Job summary

Optro is a fast-growing SaaS company that helps enterprises turn risk into opportunity with its AI-powered GRC Intelligence Platform. We work with more than half of the Fortune 500 and prize ourselves on clarity and agility as we scale.

As an Optro EA, you will maximize executive time, coordinate complex calendars, travel, and meetings, and support across teams in a fast-paced, remote-friendly environment. The role starts as a temporary assignment with potential to convert to permanent.

Qualifications

• 5+ years experience supporting executive leadership in fast-paced environments.
• Ability to support Central time zone business hours.
• Experience planning and executing offsites, with travel across the org.
• Excellent written and verbal communication skills.

Responsibilities

• Maximize executive time by managing multiple complex calendars and preparing pre-reads and agendas.
• Understand the business to make real-time adjustments and trade-offs for meetings.
• Arrange domestic and international travel with minimal business impact.
• Own all aspects of team gatherings, virtual and in-person, with a high-touch, detail-oriented approach.
• Attend staff meetings, take notes, and drive action items to completion.
• Prepare and drive completion of slide decks, initiatives, and projects.
• Proactively seek opportunities to add value and improve operations.
• Track and file expenses according to policy.
• Some on-call/after-hours work is required.

Skills

Executive support

Calendar management

Travel planning

Meeting coordination

Communication

Project management

Remote work

Tools

Google Suite

Slack

Zoom

Salesforce

Job description

Who We Are

Having surpassed $300M ARR and continuing to grow, Optro helps enterprises transform risk into opportunity through its AI-powered GRC Intelligence Platform. More than 50% of the Fortune 500, including 7 of the Fortune 10, leverage our award-winning technology to move their businesses forward with greater clarity and agility. And our customers love us: Optro is top-rated on G2.com and Gartner Peer Insights.

At Optro, we inspire each other to innovate and are proud of what we are producing. We spend each day thinking of new ways to help our customers and contribute to the greater good of our company and our surrounding communities. We are all about assisting each other and breaking through barriers to create the most loved audit, risk, ESG, and InfoSec platform by our customers. This is how we have become one of the 500 fastest-growing tech companies in North America for the seventh year in a row, as ranked by Deloitte!

Why This Role is Exciting

This is a temp role with the possibility of converting to perm. As an Optro EA, you excel as a way maker by improving efficiencies, staying organized, and helping others. In our fast-paced, ever-evolving environment, you remain cool under pressure, intuitively prioritizing, problem-solving creatively, and staying adaptable. You build strong connections not just with executives and fellow EAs, but across all of Optro. Acting as the glue and the grease, you anticipate needs, reduce friction, and drive momentum forward. Optro EAs are force multipliers by creating leverage and clarity for executives while having fun doing it!

Key Responsibilities

• Maximize executive time to ensure prioritization of key initiatives by managing multiple complex calendars and ensuring creation of and access to applicable pre-reads and agendas.
• Develop a deep understanding of the business to intuitively make real-time adjustments and trade-offs, ensuring the right meetings happen at the right times with the right people
• Thoughtfully arrange domestic and international travel, minimizing business impact while prioritizing executive efficiency/ease
• Champion company culture by owning all aspects of team gatherings, both virtual and in-person, delivering exceptional experiences with a high-touch approach and an eye for meaningful details and delights
• Attend Staff meetings, taking notes and driving action items to completion according to the prescribed timelines
• Help prepare and drive completion of slide decks, initiatives, and special projects
• Proactively seek opportunities to add value, enhance efficiency, drive clarity, and elevate business operations
• Track and file expenses according to company policy
• Some on-call/after-hours work is required

Attributes for a Successful Candidate

• Minimum of 5 years experience supporting executive leadership in a fast-paced and dynamic environment
• Ability to support Central time zone business hours
• Extensive experience planning and executing offsites, with the ability to travel as often as needed to facilitate offsites across the org
• Ability to handle competing priorities in real-time with composure, always leading with kindness regardless of the pace
• Highly collaborative and organized with a strong attention to detail
• Demonstrated experience in meeting management and presentation-building
• Strong project management skills
• Strong understanding of best practices for distributed/remote work, and a talent for optimizing processes
• Excellent written and verbal communicator
• Proficiency with Google Suite (Gmail, Calendar, Drive, Docs, Sheets), Slack, and Zoom

Nice to Have

• Experience supporting Sales leadership, Customer Success, or Go To Market Executives
• Proficiency with Salesforce

Perks (United States, Temp)

• Launch a career at one of the fastest-growing SaaS companies in North America and EMEA!
• Medical, dental, and vision coverage
• Accrued vacation (non-exempt)
• Time off for your birthday & volunteering
• Employee resource groups

*perks may vary based on eligibility/location

Our Company Values

• Customer obsession: It starts and ends here. Consistently ask yourself how what you’re doing creates value for our customers. It’s a mindset.
• Gritty resilience: Make it happen. Find a way. Move fast, stay positive, and do what it takes.
• Drive innovation: Create the future. Continuously improve what exists and invent what’s next.
• Win, together: One team. No silos, no egos. Drive to be the best and support each other’s success.
• Growth mindset: 10x, not 10%. Think in orders of magnitude, not increments. Seek feedback, learn, and improve.

Please note that background checks are required. Qualified Applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. This role may have access to highly sensitive data, including employee data, customer data, company financials, and proprietary product information. We love building strong partnerships, but please note that Optro cannot accept unsolicited resumes from agencies. Any submissions without a signed agreement in place will not create a fee obligation.

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