Executive Assistant & Operations Manager - Victoria PathFinder Solutions

Ghana Pose; United States; Hybrid; USD 10,000 - 13,000; Full time

Job summary

Victoria PathFinder Solutions is seeking an organized Executive Assistant & Operations Manager to serve as a right hand across real estate, content, and operations. You will manage calendars, travel, emails, and deadlines while coordinating real estate transactions and supporting brand and content initiatives.

The role emphasizes proactive problem-solving, ownership of projects from start to finish, and the ability to work remotely within U.S. Eastern Time.

Qualifications

• Strong organizational and communication skills with high attention to detail.
• Ability to work independently and manage multiple tasks across real estate, content, and operations.
• Proven experience coordinating calendars, meetings, travel, and emails.

Responsibilities

• Provide executive support: calendar, meetings, travel, email, deadlines, and workflows.
• Oversee real estate operations: manage contracts, coordinate with clients, attorneys, lenders, inspectors, and title teams; CRM upkeep.

Skills

Calendar management

Email management

Travel coordination

CRM familiarity

Video editing

Content creation

Project management

Communication skills

Confidentiality

Tools

CapCut

Premiere

Final Cut

Canva

Adobe

Google Workspace

ClickUp

Asana

Monday

Trello

ChatGPT

Job description

Executive Assistant & Operations Manager - Victoria PathFinder Solutions

Executive Assistant & Operations Manager (Real Estate & Personal Brand)

Location: Remote (U.S. Eastern Time) | Full-Time

Pay: $900 to $1200/month, based on experience, plus performance bonuses

About the Role

We’re looking for a highly organized, proactive Executive Assistant to become a right hand in growing multiple businesses. You’ll help build systems, manage real estate operations, and support content and marketing so nothing falls through the cracks. This role spans real estate, content creation, and business operations, and suits someone who solves problems independently and owns projects start to finish.

Key Responsibilities

• Executive Support: Manage calendar, meetings, travel, and email; track deadlines; build workflows.
• Real Estate Operations: Manage transactions from contract to closing; coordinate with clients, attorneys, lenders, inspectors, and title companies; maintain CRM; schedule showings, inspections, and closings.
• Content & Brand: Edit short form video for Instagram, TikTok, and YouTube Shorts; create graphics and captions; manage content calendars; assist with uploads, newsletters, and digital products.
• Business Operations: Draft emails, proposals, and contracts; manage vendor timelines; conduct research; build SOPs; implement AI tools and automation.

Qualifications

Strong organizational and communication skills, high attention to detail, comfortable working independently, tech savvy, professional and trustworthy with the ability to maintain confidentiality.

Preferred Experience

Real estate transaction coordination, contract prep, video editing (CapCut/Premiere/Final Cut), Canva or Adobe, CRM platforms (Follow Up Boss, KV Core), Google Workspace, project management tools (ClickUp, Asana, Monday, Trello), and AI tools like ChatGPT.

90 Day Success Looks Like

Calendar and business fully organized, transactions on schedule, SOPs in place, content published consistently, and admin load off the business owner’s plate.

Who You Are

You anticipate needs before being asked, bring order to chaos, communicate clearly, and solve problems instead of waiting for instructions.

About Ghana Pose
Ghana Pose is a blog dedicated to job seekers, launched on 1st March 2021 with a dream to bridge the gap between job seekers and employers.The main goal of starting this blog is to build an active community of job seekers and employers so that they amplify genuine jobs in an easy manner.

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