Executive Assistant (Job ID: MICJAZ1EA)

Inside Out Hiring; United States; Remote; USD 55,000 - 90,000; Full time

Job summary

Inside Out Hiring is seeking a proactive Executive Assistant to support the CEO and senior leadership in a fast-paced, remote-first environment. You will backfill operations, document SOPs, and scale admin workflows across a globally distributed team.

You will drive calendar/inbox triage, build dashboards, and apply AI-driven improvements to processes, ensuring smooth cross‑functional collaboration with US leadership and international teams.

Qualifications

• 3+ years as an EA or senior admin supporting leadership.
• Ability to own ambiguous tasks and deliver without micromanagement.
• Hands-on with ChatGPT/Claude to streamline workflows.
• Experience mapping SOPs and building dashboards.

Responsibilities

• Provide immediate operational backfill and transfer knowledge.
• Support CEO and senior leadership with admin tasks and calendars.
• Develop dashboards and optimize processes with AI tools.
• Foster cross-functional accountability across an international team.

Skills

3+ years experience

AI fluency

SOP mapping

Calendar & inbox management

Executive communication

Google Workspace

Slack

CRMs & Bill.com

Tools

Google Workspace

Slack

CRMs

Bill.com

Job description

WE'RE HIRING: Executive Assistant

Are you a proactive, highly organized professional who thrives in fast-paced environments? A growing, remote-first real estate education and coaching organization is looking for a multi-faceted Executive Assistant to support senior leadership and drive operational excellence across a globally distributed team.

IMPORTANT - Watch this quick Loom video on how to get hired:

https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.

JOB DETAILS

• Job Title: Executive Assistant

• Job ID: MICJAZ1EA

• Industry: Real Estate Education / Coaching

• Location: Remote (Philippines / LATAM / South Africa)

• Work Schedule: Monday to Friday, 10:00 AM - 6:00 PM Eastern Time (ET)

• Salary Range:

• Target Start Date: Within 2 weeks

ROLE OVERVIEW

This is a high-visibility, growth-oriented position that begins with hands-on operational support and evolves into the primary EA role for the CEO and senior leadership.

Initially, you will backfill key administrative and workflow duties from an outgoing team member who is stepping into an expanded leadership role. You will learn the business inside-out, document processes, and build out Standard Operating Procedures (SOPs). As you master the operational footprint, your focus will expand to executive calendar/inbox triage, dashboard building, AI-driven process optimization, and driving cross-functional accountability across an international team.

KEY RESPONSIBILITIES

1. Immediate Operational Backfill & Knowledge Transfer

2. Operations Channel Management & Cross-Department Accountability

3. Executive Support (CEO) & Administrative Ownership

4. AI-Enabled Problem Solving

QUALIFICATIONS & SKILLS

• Experience: 3+ years as an Executive Assistant, Operations Coordinator, or similar remote support role supporting senior leadership.

• Proactive Ownership: A strong, independent "figure-it-out" mindset with the ability to take charge of ambiguous tasks and deliver without micromanagement.

• AI Fluency: Hands-on experience using ChatGPT and Claude to streamline workflows, draft documentation, and speed up problem-solving.

• System & SOP Builder: Proven track record of mapping SOPs, building tracking dashboards, and bringing order to dynamic environments.

• Communication: Exceptional written and verbal English communication skills with the polish to liaise directly with US leadership and global teams.

• Resilience & Professional Polish: Strong ability to take direct feedback constructively in a fast-paced environment with zero drama.

• Tech Requirements: High-performing computer workstation, stable high-speed internet, working webcam, and proficiency in Google Workspace, Slack, CRMs, and Bill.com.

• Nice-to-Have: Prior background or familiarity with the real estate or digital marketing/coaching space.

TECH STACK

• Communication & Collaboration: Slack, Google Workspace (Drive, Docs, Sheets), Email

• AI & Productivity: ChatGPT, Claude

• Operations & Finance: CRMs, Bill.com