Executive / Operations Assistant

RecruitMyMom; United States; Remote; USD 28,000 - 48,000; Part time

Benefits offered by this job

Flexible schedule

Remote work

Global impact

Job summary

RecruitMyMom is seeking a remote, independent contractor to serve as the central administrative anchor across publishing, online training, and wellbeing initiatives. The role offers high flexibility and requires ownership of general administrative workflows while supporting rapid US market expansion.

Daily duties include client communication, email list management, content posting, ecommerce support, and writing with precise grammar. AI tools experience is a plus.

Qualifications

• Proven track record as a dedicated career Executive Assistant, Operations Coordinator, or Administrative Specialist.
• Experience with online or e-commerce environments.
• Excellent written communication with high grammatical precision.
• Strong independent thinking and decision-making capabilities.
• Interpersonal polish when speaking with clients.
• Experience with or capability in managing email lists.
• Interest in adopting AI technologies to improve processes.
• Basic social media content creation and posting experience.
• Interest in books, publishing, and online education.
• Interest in marketing concepts without requiring a dedicated marketing background.

Responsibilities

• Act as an independent representative and decision-maker for leadership after understanding operations.
• Represent the organization professionally during client meetings and external communications.
• Oversee and manage email list operations for global audiences.
• Support e-commerce operations and online store workflows.
• Write high-quality communications with precise grammar and clarity.
• Assist with basic social media content creation and posting.
• Support operations within online education, publishing, and content creation domains.
• Explore and implement AI tools to refine internal processes.
• Adapt to a wide variety of administrative tasks in a flexible environment.

Skills

Executive Assistant

Operations Coordination

Administrative Specialist

Independent Thinking

Written Communication

Client Communication

Email Lists

AI Tools

Social Media Basics

Publishing Interest

Tools

Shopify

Job description

This is a remote position. Working up to 6 hours per day within an independent contracting arrangement, this role serves as the central operational anchor supporting an established international entity, focusing onpublishing, online training, mental health and wellbeingacross Swiss and Australian bases with tens of thousands of global customers and supporters. The position acts as a trusted, independent decision-maker and client representative, taking full ownership of general administrative workflows while learning the business from the inside out as operations expand into the United States and new product and content lines are developed. Designed specifically for a career administrative professional who views organisational support as their primary vocation rather than a temporary step toward another career path, this role offers high flexibility within a boutique operational environment. Daily duties balance client communication, email list management, content posting, e-commerce support, and continuous process optimisation.

Key Responsibilities

• Act as an independent representative and decision-maker on behalf of leadership after developing a thorough understanding of business operations.
• Represent the organisation professionally as a friendly face during client meetings and external communications.
• Oversee and manage email list operations to ensure smooth communication with the global audience.
• Support e-commerce operations and assist with online store workflows.
• Write high-quality written communications and administrative content with precise attention to correct grammar and syntax.
• Assist with basic social media content creation and posting across channels.
• Support operations within the online education, publishing, and content creation domains.
• Explore and implement artificial intelligence tools and workflows to help build and refine internal processes.
• Adapt dynamically to perform a wide variety of administrative tasks within a flexible, evolving environment.

Requirements Essential Requirements

• Proven track record as a dedicated career Executive Assistant, Operations Coordinator, or Administrative Specialist.
• Practical online or e-commerce experience.
• Strong independent thinking and sound decision-making capabilities.
• Excellent written communication skills with high attention to grammatical precision.
• Interpersonal polish and confidence when speaking directly with clients.
• Experience with or capability in managing email lists.
• Enthusiasm for adopting and exploring AI technologies to build and refine operational processes.
• Practical understanding of basic social media content creation and posting (non-marketer execution level).
• Interest in books, publishing, and online education.
• Interest in marketing concepts without requiring a dedicated marketing background.

Desirable Requirements

• Knowledge or experience working with Shopify.

Benefits Benefits and Culture

• Exceptionally flexible work culture offering highly dynamic daily tasks and opportunities to drive continuous operational improvements.
• Opportunity to support a global initiative with a large international supporter base during an active growth phase into the US market.

Employment Type Independent Contractor (up to 6 hours per day). Originally posted on Himalayas