Executive Assistant & Operations Coordinator (Irvine)

Mutual of Omaha Mortgage; Irvine, Northern (CA, KY); Hybrid; USD 41,000 - 55,000; Full time

Benefits offered by this job

Vacation accrual

Paid sick time

Holiday benefits

Medical plans

Dental coverage

Vision coverage

Life insurance

401K match

Employee loan program

Legal services

Job summary

Mutual of Omaha Mortgage is seeking an Executive Administrative Assistant to support senior leadership and core office operations. The role involves coordinating schedules, managing priorities, and handling sensitive information with discretion.

The ideal candidate will be organized, proactive, and comfortable juggling multiple tasks in a fast-paced environment. Salesforce basics, MS Office 365, and strong communication are essential.

Qualifications

• 3+ years in administrative or operations roles.
• Ability to work autonomously in a fast-paced environment.
• Strong organizational skills with attention to detail.
• Experience with Salesforce at a basic admin level.
• Proficient with MS Office 365 and Excel.

Responsibilities

• Executive & Office Support: scheduling, coordination, follow-ups, task tracking.
• Project & Operational Support: planning office initiatives, moves, logistics tracking.
• Salesforce & Systems Administration: pull reports, update contacts, data hygiene.
• Administrative & Financial Tasks: manage expense data, documentation, reporting.
• General Support: handle diverse requests, manage workload, escalate when needed.

Skills

3+ years exp

Autonomous work

Organizational skills

Attention to detail

Clear communicator

Tools

Salesforce

MS Office 365

Excel

Project management tools

Job description

Mutual of Omaha Mortgage is seeking an Executive Administrative Assistant to support senior leadership and core office operations. The role involves coordinating schedules, managing priorities, and handling sensitive information with discretion.

The ideal candidate will be organized, proactive, and comfortable juggling multiple tasks in a fast-paced environment. Salesforce basics, MS Office 365, and strong communication are essential.