Administrative Assistant — Office & Operations Support

mutualmortgage; San Diego (CA); Hybrid; USD 25,000 - 28,000; Full time

Benefits offered by this job

Vacation accrual

Paid sick time

9 Holidays + Floating Holiday

Medical plans

Dental coverage

Vision coverage

401K with employer match

Life insurance

FSA

Pet insurance

Job summary

Mutual of Omaha Mortgage is seeking an Administrative Assistant to support staff with day-to-day office tasks in a hybrid work environment in San Diego, CA. The role involves handling FedEx labels, mail, scheduling, inventory, and coordinating with departments to ensure smooth operations.

The ideal candidate will have a High School diploma, prior administrative experience, and strong interpersonal and computer skills, with a proactive, self-motivated approach and attention to detail.

Qualifications

• High School Diploma required; college preferred.
• Previous administrative experience preferred.
• Excellent interpersonal and communication skills; highly organized and proactive.
• Proficient with MS Office and general computer skills.

Responsibilities

• FedEx labels for e-mail and in office requests throughout the day.
• Assist various departments with in-office tasks to support operations during a remote work environment
• Greet borrowers and facilitate connection with their intended party
• Keep the kitchen and office stocked and clean at all times
• Order/stock various supplies
• Maintain Office and Kitchen supplies
• Maintain inventory of Marketing Swag and alert parties when running low
• Stamp and send out all outgoing mail for Executives, Sales, and Operations
• Retrieve mail and sort for the company and distribute accordingly
• Schedule meetings in conference rooms and prepare materials
• Perform other administrative tasks as needed

Skills

Interpersonal skills

Communication

Self-motivation

Proactive

Time management

Education

High School Diploma

College preferred

Tools

MS Office

Job description

Mutual of Omaha Mortgage is seeking an Administrative Assistant to support staff with day-to-day office tasks in a hybrid work environment in San Diego, CA. The role involves handling FedEx labels, mail, scheduling, inventory, and coordinating with departments to ensure smooth operations.

The ideal candidate will have a High School diploma, prior administrative experience, and strong interpersonal and computer skills, with a proactive, self-motivated approach and attention to detail.