Executive Assistant & Operations Coordinator — EV

Lincoln Motor Company; Palo Alto (CA); Hybrid; USD 82,000 - 137,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Family care days

Vehicle discount program

Tuition assistance

Paid time off

Job summary

Ford Motor Company is seeking a Software Executive Support professional to help manage the Director of Software's calendar, travel, and expense reporting at the Greenfield Labs Palo Alto site. This role also supports the Software Leadership Team with meetings, notes, and follow-ups, while safeguarding confidentiality and handling sensitive information.

Responsibilities include onboarding/offboarding, coordinating onsite events, and maintaining efficient office operations.

Qualifications

• High School Diploma required.
• 3+ years of office, project or logistics management experience in a high-energy professional environment.
• Experience supporting software/engineering executives is a plus.

Responsibilities

• Calendar management for the Director of Software, scheduling meetings and travel.
• Process and expense reporting in accordance with Ford policies.
• Support the Software Leadership Team with notes, action items and follow-ups.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist with internal communications and crisis communication when needed.
• Onboard/offboard team members and manage workstation setups at Greenfield Labs Palo Alto.

Skills

Calendar management

Travel planning

Executive coordination

Confidentiality

Stakeholder communication

Meeting coordination

Education

Bachelor's degree (preferred)

High School Diploma

Tools

HCM system

Microsoft Office

SharePoint

Confluence

Job description

Ford Motor Company is seeking a Software Executive Support professional to help manage the Director of Software's calendar, travel, and expense reporting at the Greenfield Labs Palo Alto site. This role also supports the Software Leadership Team with meetings, notes, and follow-ups, while safeguarding confidentiality and handling sensitive information.

Responsibilities include onboarding/offboarding, coordinating onsite events, and maintaining efficient office operations.