Executive Assistant & Operations Coordinator

SevenStar HR; Village of Northport (NY); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Robust benefits package

Job summary

Efective Hiring is seeking a dependable Executive Assistant to support company leadership and daily office operations, including online product sourcing. Strong communication, computer, organizational, and multitasking skills are required, with a salary starting at $60,000 annually plus robust benefits.

The ideal candidate will handle calendar management, customer and vendor communications, and document preparation while maintaining confidentiality and high accuracy in all tasks.

Qualifications

• Strong computer skills demonstrated across standard office software.
• Proficiency in Microsoft Excel including formulas and data entry.
• Experience using Google Drive/Sheets and cloud-based document systems.
• Excellent writing, spelling, grammar, and email communication skills.
• Ability to perform basic mathematical calculations accurately.
• Strong attention to detail and the ability to identify important information in quotes and emails.
• Excellent organizational and time-management skills.
• Confidentiality when handling executive information and communications.

Responsibilities

• Answer and make calls to customers, vendors, and partners.
• Communicate clearly with callers to provide a positive experience.
• Relay messages accurately to team members.
• Organize and respond to emails from customers and vendors.
• Manage calendars and provide meeting reminders for executives.
• Prepare customer quotes and follow company procedures.
• Review quotations and customer requests with attention to detail.
• Create and maintain documents and spreadsheets.
• Assist with multiple projects and tasks ensuring on-time completion.
• Support shipping duties and prepare shipping labels as needed.

Skills

Strong computer skills

Microsoft Excel

Google Drive/Sheets

Professional writing & communication

Basic math

Attention to detail

Time management

Confidentiality

Executive support

Tools

Microsoft Excel

Google Drive

Google Sheets

Cloud-based document systems

Job description

Efective Hiring is seeking a dependable Executive Assistant to support company leadership and daily office operations, including online product sourcing. Strong communication, computer, organizational, and multitasking skills are required, with a salary starting at $60,000 annually plus robust benefits.

The ideal candidate will handle calendar management, customer and vendor communications, and document preparation while maintaining confidentiality and high accuracy in all tasks.