Executive Assistant & Operations Coordinator

paranoid; Union, Northern (NJ, KY); Hybrid; USD 55,000 - 90,000; Full time

Job summary

paranoid is seeking an Executive Assistant to support management with organization, communication and daily operations.

You will manage calendars and travel, prepare meetings with notes, coordinate with internal and external stakeholders and oversee general office and project tasks. Fluency in German and solid English are required, along with discretion, proactivity and a hands-on mindset.

Qualifications

• Excellent organizational skills and reliability.
• Excellent German and good English skills.
• Familiar with Google Workspace, Notion and Slack.
• Discretion, proactivity and hands-on mindset.

Responsibilities

• Calendar, travel and schedule management
• Prepare and follow up meetings including note taking
• Coordinate internal and external stakeholders
• General office and project management

Skills

Organizational skills

Reliability

German fluency

English proficiency

Discretion

Proactivity

Hands-on mindset

Tools

Google Workspace

Notion

Slack

Job description

paranoid is seeking an Executive Assistant to support management with organization, communication and daily operations.

You will manage calendars and travel, prepare meetings with notes, coordinate with internal and external stakeholders and oversee general office and project tasks. Fluency in German and solid English are required, along with discretion, proactivity and a hands-on mindset.